Grant Administrator and Special Projects Assistant

Job Description

Company Description :

Pacific Hospitality Group provides a unique value proposition to investors and team members through our owner / operator approach.

We are a family focused company committed to long term holds that enable us to grow our business and our team members. Our vision is to enrich people's lives by offering memorable experiences, giving back to our communities and honoring God in all that we do.

We are focused on long-term value creation and sustainable growth.

Our Guiding principles

Integrity, Compliance, Value Creation, Principled Entrepreneurship, Customer Focus, Knowledge, Change,

Humility, Respect, & Fulfillment

Job Description

WHAT YOU WILL ACCOMPLISH

Napa Institute

• Daily support for TRB
• For Napa Institute Matters
• Work closely with Event Manager, Executive Director and TRB to assist in planning and execution of events from the initial thought to the completion of the event.
• Preserve the company's brand by using creativity and expertise to oversee all details of the events.
• Use available programs and systems to accomplish tasks in an organized fashion and share information with other team members as necessary.
• A problem-solver and "utility" player for Napa Institute, to handle special projects and help keep the team moving tasks forward.
• Execute events according to approved budgets and keep track of expenses on an event-by-event basis.
• Assist in tracking invoicing & liturgical & other tasks as needed. Take lead role for liturgical items in absence of full-time Sacristan.
• Travel and assist with any issues on experience
• Be on call for any attendee needs
• Napa Institute Experiences
• Assist Experiences team with details of Experiences, as needed.

Clergy Hospitality / Chapel (in absence of full-time Sacristan)

• Run the program for the priests
• 3 hotels available for them to book
• Track reservations and letters of good standing
• Work with the hotels to make sure reservations are set
• Assure all chapels are stocked and work with sacristans

Napa Institute Corporate Governance

• Assist Executive Director with :
• Listing NI committees and boards
• Scheduling meetings
• Creating agendas for meetings
• Taking minutes at meetings

Napa Institute Concierge

• Attend Napa Institute Experiences, Conferences, and other Functions as a Napa Representative and Event Assistant.
• Be the friendly helpful face of Napa to assist guests with their needs up to and during an event.
• Help Registrar with tech-related requests, such as helping people book online or register through Cvent
• Travel with TRB for NI visits as needed
• Assist in scheduling NI-related meetings as needed

Family Office

• Family Office
• Manage quarterly office meetings with Saraa Hazim
• Take notes in meetings

Be available for family's questions and needs

• Support for Steph Busch - when needed
• Support for Garrett and Betsy Busch - when needed
• Support for Kenzie Vath - when needed
• In person Conference support
• Napa Institute (Summer Conference, PE, Msgr Herron)
• PHG (Miscellaneous events)
• Assist Jenna Muise with Special Events for Napa Institute, Personal, PHG
• Manage / work with other staff members on TRB personal events hosted at his home and offsite

Design invitations and send out to confirmed invitees

Confirm location of events

Establish and manage RSVP list

Partner with on-site event managers

Provide name tags and table tents

Confirm chef / catering and food & beverage selections

Set up Mass when needed at Glen Canyon or hotel (Create Mass Booklets, Confirm Priest)

• Manage TRB email
• Schedule Masses for TRB when not in the office

Foundation and Grant Relations

• Manage Donation requests
• Meetings / communication with development representatives from apostolates
• Write donation letters
• Work with Saraa to manage checks and letters for donations
• Schedule NIF board meetings
• Record minutes for board meetings
• Compile information and documents for board packets
• Track tax receipts for Greg

WHAT YOU WILL BRING

Must be practicing Catholic in good standing.

We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.