Senior Grants and Contracts Specialist

Job Details

General Notes

Join the Department of Molecular Biosciences (MBS) in the College of Natural Sciences (CNS). The Department of Molecular Biosciences is a leader in research and education spanning molecular, microbial, cellular, developmental, chemical, plant, structural and systems biology.

We are a large group of faculty, staff, students, and researchers who work together to generate discoveries that change the world.

There are many benefits to working at UT-Austin and the Department of Molecular Biosciences including the option for flexible, hybrid work arrangements.

UT-Austin benefits include :

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Provide comprehensive lifecycle support to faculty members, principal investigators, and other University research staff in the preparation, submission and award management of research-related proposals to sponsoring agencies and organizations.

Responsibilities

Proposal Submission :

• Review sponsor guidelines to ensure eligibility for submission and compliance of proposal documents, development of appropriate budgets for proposals, generation of templates and content information for peripheral administrative documents, liaison between the PI, the Office of Sponsored Projects and the sponsor regarding Institutional policies and sponsor guidelines to coordinate proposal submissions.
• Assist with sponsor requests for additional information such as JIT requests, review of PI support documents for compliance, and documentation of adherence to Institutional, Federal and State requirements for the performance of research.

Award Management :

• Coordinate with appropriate team in the Office of Sponsored Projects to review and provide all necessary documents in support of the award.
• Assist with verification of compliance information; review and revise budgets as needed, review terms and conditions for each award.
• Assist faculty with budget management within financial terms and conditions and to ensure compliance with internal and external policies and procedures including Institutional, sponsor-specific and the Uniform Guidance, 2 CFR 200.

Assist with monthly account updates, and fiscal reporting according to sponsor guidelines.

Coordinate with MBS Administrative team regarding fiscal guidelines and funds transfers for purchases, payments and personnel appointments.

Assist faculty with post-award modifications.

Meet with faculty and their staff as needed to review accounts and provide guidance on fiscal expenditures (financial forecasting) using appropriate internal and external tools and data as needed.

Other duties as needed.

Required Qualifications

Bachelor’s degree in Accounting, Finance, Business Administration, Technical / Scientific or other relevant field and five years of experience in research administration or a related field.

Exceptional organizational skills, including time management and managing multiple deadlines. High level verbal and written communication skills with the ability to effectively communicate policies and procedures to a broad audience.

Able to work independently and within the rest of the MBS team. Ability to be discreet with confidential matters and to use sound judgment to facilitate independent decisions.

Proficiency with Microsoft Excel and Word programs.

Preferred Qualifications

Certified Research Administrator (CRA) certification. Familiarity with university policies, procedures and electronic systems including, Huron based UT Research Management System, FRMS, and DEFINE.

Experience with National Institute of Health guidelines and protocols. Proficiency with electronic grant application and management systems (i.

e., NIH's eRA Commons, Research.gov, Proposal Central). Broad knowledge of the sponsored research spectrum within a college / university environment.

Salary Range

$73,000 + depending on qualifications

Working Conditions

May work around standard office conditions.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

I mportant for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.