BELAY - EXECUTIVE ASSISTANT

Executive Virtual Assistant - Coaching / Consulting Industry

• Location : U.S. Remote
• Hours : 85 hours per month with potential to grow
• Industry : Coaching / Consulting; Construction / Roofing; Serial Entrepreneur Support
• Ideal candidate has experience supporting executives in the coaching / consulting space and is familiar with Entrepreneurial Operating System (EOS) framework for business

Are you a dynamic, proactive Executive Assistant who thrives in fast-paced environments? Do you excel in driving engagement, taking initiative, and navigating ambiguity?

If you're ready to make an impact in the life of a busy entrepreneur, we want to meet you!

About the Role :

Join BELAY, a premier virtual solutions company recognized for our flexible work culture and commitment to excellence. As an Executive Assistant supporting this entrepreneur in the coaching / consulting sector, you will be an indispensable partner in driving engagement, optimizing operations, and delivering exceptional administrative support.

This role is ideal for someone ready to take charge, think creatively, and provide solutions without waiting for tasks to be delegated.

Why Join BELAY?

• Flexible Remote Work : Enjoy the freedom of working from home while contributing to impactful projects.
• Award-Winning Culture : Recognized for our outstanding workplace and high-performance culture by Entrepreneur Magazine, Inc.

Magazine, and the Society of Human Resource Management.

• Professional Development : Access a supportive community, exclusive resources, and continuous learning opportunities to grow your skills.
• Streamlined Administration : We handle invoicing and payments so you can focus on your primary responsibilities.
• Industry Exposure : BELAY offers contract opportunities with clients from a vast variety of industries

Key Responsibilities :

• Proactive Engagement : Anticipate needs and act independently to drive projects forward without waiting for instructions.
• Calendar and Appointment Management : Maintain and optimize executive schedules, ensuring efficient time management.
• Communication Management : Draft, review, and manage internal and external communications to maintain high engagement levels.
• Project Coordination : Oversee and coordinate multiple projects simultaneously, adapting to changing priorities.
• Create and Optimize Processes : Develop and implement effective workflows to enhance operational efficiency.
• Client and Stakeholder Management : Build strong relationships with clients, partners, and stakeholders to drive engagement and satisfaction.
• Research and Analysis : Conduct thorough research and make recommendations to stay ahead of industry trends, tools, and practices.
• Event Planning and Coordination : Organize key industry events, site visits, and conferences to ensure seamless execution.
• Travel Arrangements : Coordinate all aspects of travel, including booking flights, hotels, and transportation.
• Ad Hoc Support : Provide flexible support on various administrative and operational tasks to meet dynamic needs.

Required Skills and Attributes :

• Self-Starter : You are driven, take initiative, and are comfortable operating without constant direction.
• Adaptability and Flexibility : Thrive in an environment with ambiguity and changing priorities.
• Strong Communication : Excellent written and verbal communication skills to engage effectively with stakeholders at all levels.
• Problem-Solving Abilities : Demonstrate creativity in finding solutions and driving results.
• Organized and Detail-Oriented : Capable of managing multiple priorities with a keen eye for detail.
• Tech-Savvy : Proficient with digital tools, platforms, and systems for virtual support.
• Emotional Intelligence : Navigate complex social interactions with empathy and awareness.
• Proactive and Solution-Oriented : Anticipate needs and act decisively to meet them.
• Discretion and Confidentiality : Handle sensitive information with integrity.
• Availability : Must be available during business hours and flexible to work outside standard hours, including travel.

Additional General Qualifications :

• Bachelor's degree preferred.
• Minimum 5+ years of administrative experience, with 2+ years supporting senior executives.
• Must be willing to work flexible hours outside of standard business hours as needed
• Must be willing to travel as needed
• Proven track record of managing multiple projects and initiatives with minimal supervision.
• Reliable home office setup : Mac or PC with a dual-core processor, 8GB RAM, webcam, and the latest version of MS Office.
• High-speed internet and a smartphone with email capabilities.
• Designated, quiet workspace to maintain professionalism.

Additional Details :

• Contract Type : 1099 contractor role.
• Compensation : $30-$35 per hour, based on experience and skill set. Contractors are paid a fixed rate once per month based on contracted hours.
• Location Restrictions : Must reside in the U.S. (applications not accepted from California, Montana, New Jersey, New York, or Pennsylvania).
• Work Requirements : Must be available during business hours; this role cannot be paired with another full-time job.
• Background Check : All applicants are subject to a background check.
• E-Verify : BELAY participates in E-Verify.
4 days ago