Executive Assistant

Job Description

Hybrid 3x a week - New York, NY

In-office Expectations This position is hybrid in-office, with the ability to work remotely for up to 2 days per week.

I. Job Summary

Dotdash Meredith is looking for a highly organized Executive Assistant to support our Chief Technology Officer and Chief Product Officer.

The role requires you to be self-motivated, flexible, and nimble since we are a fast-paced, high-growth digital media company.

You are responsible for maintaining multiple calendars, scheduling meetings with internal and external parties, coordinating travel, managing T&E, and tending to any other needs that pop up.

This role reports directly into the executive you support.

II. Essential Job Functions

Expertly manage day-to-day workflows, providing best in class support throughoutback-to-back meeting days; often with little oversight and making judgements based onknown priorities to the leaders you support

Proactively check in, anticipating needs and offering to take things over

Manage multiple calendars, scheduling all meetings and personal engagements with expertfinesse, and overseeing them through to completion

Clearly communicate calendar shifts to your executive’s guests and internal stakeholders Attend meetings when needed, taking notes on follow up items to track to help your leaderdrive completion of key deliverables and follow up on outstanding items

Coordinate all travel arrangements including booking airfare, hotels, transportation, andreservations for multiple executives

Compile and submit monthly expense reports, managing receipts and other documentation,while adhering to corporate policies on T&E

Maintain relationships with your executives’ most important external stakeholders,communicating with them over multiple channels

Stay up-to-date on company happenings and priorities for the Product & Technology org atlarge, keeping your finger on the pulse of the organization's needs

Provide coverage for the EA team when needed to ensure our top executives always havesupport present

Assist with coordination of events, team outings, socials, onboarding; taking on ad-hocprojects as needed, proactively anticipating and solving problems

III. Minimum Qualifications and Job Requirements

Experience : Experience in an Executive or Administrative Assistant role

Specific Knowledge, Skills and Abilities :

Proven technical capabilities in Apple iOS and G-Suite; Concur, Egencia and related systems are a plus

Attention to detail and strong organizational skills are core talents of yours

You have a natural sense of calm under pressure

You thrive when you find solutions to tough problems

Able to anticipate needs and work autonomously without much direction but also a team player

You are the gatekeeper at all times

You possess an innate drive to delight and exceed expectations

You have a thirst for knowledge and a strong desire to learn about the business you support

Pay Range

Hourly : New York : $40.00 - $48.40

The pay range above represents the anticipated low and high end of the pay range for this position and may change in the future.

Actual pay may vary and may be above or below the range based on various factors including but not limited to work location, experience, and performance.

The range listed is just one component of Dotdash Meredith’s total compensation package for employees. Other compensation may include annual bonuses, and short- and long-term incentives.

In addition, Dotdash Meredith provides to employees (and their eligible family members) a variety of benefits, including medical, dental, vision, prescription drug coverage, unlimited paid time off (PTO), adoption or surrogate assistance, donation matching, tuition reimbursement, basic life insurance, basic accidental death & dismemberment, supplemental life insurance, supplemental accident insurance, commuter benefits, short term and long term disability, health savings and flexible spending accounts, family care benefits, a generous 401K savings plan with a company match program, 10-12 paid holidays annually, and generous paid parental leave (birthing and non-birthing parents), all of which may vary depending on the specific nature of your employment with Dotdash Meredith and your work location.

We also offer voluntary benefits such as pet insurance, accident, critical and hospital indemnity health insurance coverage, life and disability insurance.