Event Program Coordinator, Executive Education

Position Focus :

The Learning Delivery Specialist is responsible for the curricular and operational aspects of executive education programs for the Yale School of Management (SOM) executive education clients, supporting a range of domestic and international programs.

Programs may be delivered in-person or online. Working collaboratively with the Learning Success and Learning Operations teams and various administrative departments at SOM, the Learning Delivery Specialist will support programs as assigned, taking on responsibility for all activities necessary with the planning and delivery of programs of the highest quality.

This position reports to the Assistant Director for Learning Delivery.

Essential Duties :

• Work closely with the Learning Success and Learning Operations teams to coordinate the necessary advance and contingency planning to ensure the smooth and successful execution of client learning initiatives.
• Coordinate travel logistics, room and meal planning, and local transportation for assigned clients and projects.
• Serve as a liaison on event related matters.
• Develop strong working relationships with the university, vendors, international stakeholders, faculty, and clients. Able to clearly communicate and adapt to faculty requests.
• Work closely with Learning Design colleagues to support the timely compilation, production, and distribution of course materials.
• Contribute to the development and improvement of innovations and program enhancements that will improve customer satisfaction, program effectiveness, and operational efficiency.
• Serve as onsite troubleshooter for client programs and individual program participants.
• Draft, edit, proofread, and disseminate external and internal stakeholder communications related to program delivery. In collaboration with colleagues in the Learning Success and Learning Operations teams, monitor contracts, participant feedback, program budgets, and expenses with suppliers.
• As needed and directed, research benchmarking data on pricing and services in the market, to improve the department’s delivery of services.
• Maintain and manage various education platforms.
• Logistically plan and execute live online programs using Zoom. This includes tech troubleshooting, coordination with faculty, and executives.
• Other projects as assigned

Required Education & Experience :

• Six years of related work experience, four of them in the same job family at the next lower level and a high school level education;
• or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field;

or an equivalent combination.

Required Skills & Abilities :

Intermediate to advanced ability with Windows and MacOS operating systems and Microsoft applications, i.e., Outlook, Word, Excel, and PowerPoint.

Ability to learn quickly, especially the ability to learn and use technology tools in the classroom. Ability to troubleshoot and resolve minor AV / IT problems as they occur.

Superior interpersonal skills to interact effectively and represent the school well with participants, faculty, administrators, and corporate contacts.

A team player who works well with other members of the staff.

Possesses a positive and can-do attitude that supports the mission of the school. Proven ability to work successfully in a fast-paced and changing environment.

Ability to flex schedule to work nights and weekends as required for programs. Travel, including international travel, may also be required.

• Excellent organizational skills, attention to detail and accuracy with demonstrated ability to concentrate and perform with constant and varied interruptions, ability to prioritize to meet deadlines and conflicting demands in an organized manner.
• Excellent written and oral communications skills. Able to clearly communicate and adapt to faculty requests, with the goal of delivering a successful program.

Candidates are strongly encouraged to include a cover letter.

Preferred :

Bachelor’s degree. Demonstrated experience managing major corporate client relationships and / or events and facilitating the delivery of world-class service.

Proficiency in Adobe applications, especially InDesign. Proficiency in NovoEd or learning management systems and Monday.

com or project management software

Competencies :

• Customer Service Focus Listening carefully to and understanding customers’ needs and proactively responding to those needs in a consistent and timely manner.
• Teamwork / Communication Working cooperatively to achieve common goals. Support cooperation, collaboration and the sharing of information.
• Product Excellence Provide the best quality product available and continuously upgrade standards to maintain quality.
• Leadership Provide direction and motivation to others through communication, modeling appropriate behavior, optimism and high achievement.
• Innovative Openness to new ideas and their implementation. Ability to react and adapt to changing situations appropriately.
• Strategic Thinking Recognize opportunities, identify critical, high pay-off activities and prioritize them to attain goals.
30+ days ago