Basic Function
Reviews and processes payment transactions. Identifies, documents and resolves payment processing discrepancies by working directly with vendors, METRO’s project managers, buyers, contract administrators and other METRO staff.
Assists in maintaining data integrity in the SAP payable and Viewstar systems. Supports effective internal controls and financial reporting.
Performs duties in a safe, efficient manner and in compliance with all applicable rules and safety procedures.
Responsibilities and Specific Duties
- Reviews payment transactions and identifies correct method of payment processing.
- Reviews and confirms payment transactions are processed in accordance with established accounts payable policies and procedures, including but not limited to proper authorization, account code, payment accuracy and timeliness.
- Reviews SAP workflows to ensure invoices are approved by project managers and returned to accounts payable for payment within 15 or 30 day payment guideline.
- Identifies problem invoices and coordinates resolution of basic discrepancies between payment requests and supporting documents with vendors and METRO’s project managers / staff.
- Coordinates with Procurement in identifying exposure to METRO by creating weekly ageing reports for unrecorded liability.
- Reconciles vendor monthly statements against SAP vendor history report.
- Reviews, analyzes, and allocates utility expenses to all individual METRO facilities. Generates expenditure reports for Facilities Maintenance for department reconciliation and approval of payment.
- Documents reasons for payment delays in the SAP system.
- Researches and resolves abandoned accounts payable checks while complying with state law.
- Prepares, scans, indexes, and verifies accuracy of accounts payable vouchers scanned into Viewstar.
- Researches vendor questions and coordinates timely resolution.
- Reviews, analyzes, and identifies discrepancies in the Goods Receipt / Invoice Receipt account.
- Assists in converting established vendors approved by CEO to ACH by requesting bank routing information from vendor and ensuring forms are completed properly.
- Identifies and expedites payment of invoices with discount terms to ensure discount is available.
- Assists in testing accounts payable SAP system upgrades.
- Collects and reviews information to ensure compliance with open records requests and audit inquiries.
- Provides excellent customer service to METRO internal and external customers.
- Promotes safety awareness and follows safety procedures to reduce or eliminate accidents.
- Performs other job-related duties as assigned.
Education Requirement
High School Diploma GED or equivalent is required.
Years & Experience Required
Minimum five (5) years of accounting experience to include processing accounts payable, recording and reporting various types of transactions.
Experience with SAP FICO and Viewstar preferred.
Knowledge & Skills Required
Good communication skills; proficiency with Microsoft Office Suite and related software. Knowledge of accounts payable business processes.
Attention to detail and good organization skill are essential for this position.
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