Payroll Technician II

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Read on to find out what you will need to succeed in this position, including skills, qualifications, and experience.

Work type : Staff

Location : Fresno

Categories : Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Full Time, Human Resources

Compensation and Benefits

Anticipated Hiring Salary Range : $3,864 - $4,200 per month

This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year.

Eligible employees are also able to participate in the fee waiver education program.

Job Summary

Under general supervision of the Manager of Payroll Services, the Payroll Technician II processes a wide range of confidential, technical payroll and personnel transactions and ensures timely and accurate pay for assigned units across campus.

Such transactions include calculating pay for staff, management, tenure and tenured track faculty, temp faculty, student assistants, instructional students, and graduate student employees across various pay plans within the CSU i.

e. annual, 10 / 12 pay plans, 11 / 12 pay plans, academic year, summer session pay, and special consultants.

The incumbent processes employment status transactions such as promotions, demotions, appointments, probationary, leave of absence, reclassifications, retirements, and separations.

The incumbent will also handle a wide variety of troubleshooting, resolution and answering questions across all collective bargaining units on campus, state and federal laws, technical letters, MOU’s and policies.

Calculate and process complex workers compensation, disability, leave with / out pay, AWOL, military leave, garnishments and court ordered wage withholding orders.

Calculates leave accruals and updates the campus HRIS PeopleSoft system. Incumbent will learn and update two databases, Payroll Input Management System (PIMS at the SCO) and PeopleSoft CMS for all transactions.

The Payroll Technician works closely with the State Controller’s Office, other state agencies, serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead.

Key Qualifications

• Knowledge of :
• Thorough knowledge of general office and payroll methods, practices and procedures.
• Thorough knowledge of, or the ability to acquire quickly, policies, procedures, programs, guidelines, applicable state and federal laws, educational codes, and collective bargaining agreements.
• Knowledge of personal computer software such as Microsoft Office, i.e. Excel, Word, PowerPoint, Outlook, Adobe, HRIS and data management systems.
• Skills / Abilities to :
• Must be able to research and apply a wide variety of moderately complex policies, procedures, programs, and applicable state and federal laws, educational codes, and collective bargaining agreements that are not clearly described in available guidelines.
• Organize work, set priorities, and meet critical deadlines.
• Establish and maintain effective working relationships with others and promote a positive, service oriented, collegial work environment with a variety of individuals.
• Perform mathematical calculations.
• Work independently and make sound decisions and recommendations regarding payroll activities.
• Use current computer word processing and spreadsheet software programs, web browsers, HRIS (PeopleSoft), established process guides, and data management systems.
• Read and write at a level appropriate to the position.
• Ability to interpret policies and procedures and apply sound decisions under direct supervision.
• Communicate clearly and effectively, orally and in writing using good business English and appropriate terminology.
• Ability to work in a fast-paced environment and have good customer services skills.
• Excellent payroll business math skills (e.g. the ability to correctly calculate salaries, disability payments, percentages)
• Excellent organization and time management skills to handle a heavy workload, changing priorities, and competing deadlines.

Education and Experience

• High School Diploma or GED equivalent
• Two years of experience in preparing and processing payroll and personnel documents.
• Preferred Skills :
• Ability to type and 10-key at a minimum rate of 40 wpm.
• Experience with PeopleSoft.
• Experience with the State Controller’s Payroll Information Management (PIMS) database.
• Experience in the processing of payroll in higher education.

Department Summary

Payroll Services is responsible for providing accurate and timely payments to State employees of California State University, Fresno.

We work under the authority of the Chancellor and under the direction of the Controller of the State of California.

Deadline & Application Instructions

Applications received by August 22, 2024 will be given full consideration by the search committee.

Applications received after that date will be forwarded at the request of the Hiring Manager and / or search committee.

Please click Apply Now to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following : 1) their most recent resumé / vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

Equal Employment Opportunity Information

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations.

Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status : race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status.

Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.

S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health applicable to their age, medical condition, and other relevant indications.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno.

Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

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