Billing Coordinator

Overview

At Corgan we are passionate about great design. We are also passionate about great people, whether they’re clients, consultants, or coworkers.

Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication.

Our strength lies in our people, and those people consistently exceed expectations.

We are actively recruiting a Billing Coordinator to join our accounting team for an in office position in our Dallas office.

Responsibilities

• Set up new projects in accordance with company policy. Research and validate information to make sure new projects are set up correctly.
• Review client and consultant contracts to assist in maintaining project budgets and billing terms.
• Effectively communicate with Project Managers (PM), Shareholders, and Principals regarding contract documents, change orders, additional services and other contract modifications, and approvals related to billing.
• Maintain and update project billing folders with the appropriate documents.
• Prepare draft and final invoice package for assigned billable projects, including all applicable backup, approved by the PM.
• Research any unbilled issues to ensure all invoices are billed promptly and accurately.
• Provide assistance to the consultant accounts payable coordinator to help validate consultant invoices for accuracy and timeliness.

Answer questions regarding consultant budgets and contractual limitations regarding consultant expense.

• Identify and communicate opportunities to improve the accuracy and timeliness of the billing cycle to the Billing Manager, Controller and CFO.
• Work with the cash receipts team member to reconcile variances that occur in the posting of client payments.
• Generate and distribute reports as requested by the Project Managers, Billing Manager, Accounting Manager, Controller or CFO.
• Write off and report any uncollectible receivables in accordance with company policy.
• Prepare special project analyses for management as requested.
• Prepare year-end support of annual financial audit and any other regulatory audit as needed

Qualifications

Qualified candidates should exhibit :

• Excellent attention to detail
• Strong organizational, written and verbal communication skills
• 5+ years of billing or related experience, in an AEC environment preferred
• Strong mathematical skills
• Ability to organize and meet deadlines
• Flexible and willing to work towards team goals in a high-paced, deadline driven department
• Must have excellent computer skills (MS Word and Excel)
• Deltek Vantagepoint experience is preferred
• Education and / or Data Centers sector billing is strongly preferred

At Corgan, we believe social responsibility should be a holistic approach to supporting the community and environment. We commit our time and talent through service, provide financial support through giving, balance elevated design with responsible, sustainable solutions, and cultivate equity and inclusivity inside and outside our firm.

We share a deep curiosity about how we can improve lives through design. We are curious about the world we have and the world that is emerging.

This passion, drive for excellence, and abiding curiosity guide us each day in our interaction with our clients, partners, associates, and with each other.

Our commitment to the highest standards of professional ethics is unwavering. Maybe that is why so many of our client relationships span decades.

From our earliest days, the Corgan philosophy of work and life balance was an important and valued part of our culture. As we’ve grown, our commitment to the well-being of our employees has only become stronger and more defined.

Corgan promotes a healthy balance by removing obstacles and allowing you to focus on what you love doing, both inside and outside the office.

We also offer a competitive compensation and benefit package which may be viewed here.

• Only applications received through our website will be considered. For design positions, please also be sure to upload your portfolio or review of your application will be delayed.
• EOE / M / F / Disability / Vet

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