Executive Assistant (Currently remote)

Get to know Shine :

The following information aims to provide potential candidates with a better understanding of the requirements for this role.

We are a strategy, identity and campaigning agency. At Shine we believe that mission-driven businesses can positively impact society and the world around them, while at the same time growing their organisation.

It is our expertise and our job to help them do that.

Shine is a collection of creatives, strategists, designers, and business experts. And did you know we're always looking to meet new people?

So don't hesitate to get in touch if this role sounds like you!

The role :

We are seeking a professional and experienced Personal Assistant to join our team, based in New York. The primary purpose of the role is to provide critical support to the Seniors Team.

We will count on you to :

• Manage Calendar for the Managing Director, manage meeting booking, reschedule meetings, be the main point contact for diary bookings and RSVPs.
• Manage inbox, full access, replying on behalf of the MD and managing a filing system.
• Arrange frequent and complex travel arrangements both domestic and international, booking flights and accommodation.
• Manage expenses, ensuring expenses are completed on a monthly and timely manner in line with the business processes.
• Manage adhoc events, booking client drinks and dinners and working closely with team of EAs to organise internal events.
• Process documents, putting together meeting packs ready for the next day of meetings.

What you need to have :

• Previous experience as an Executive Assistant, Personal Assistant, or a similar role.
• Ability to multitask, manage competing deadlines and prioritize tasks accordingly.
• Proficient in Microsoft Word & Excel.
• Excellent verbal and written communication skills, and an advanced proficiency with time management.
• Meticulous attention to detail and accuracy.
• Ability to maintain confidential and sensitive information.

What we offer :

• A competitive remuneration package and employee benefits.
• Flexible working arrangements designed to suit individual circumstances and family needs.
• Birthday and study leave.
• Wellness Days to allow you to focus on your own physical and / or mental wellbeing.
• A workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friends.
• We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our affiliated charities.
• A collaborative and fun culture.
• Plus, so much more!

What are the next steps?

Click on "Apply" to submit your formal application and our Talent Acquisition Team will be in touch. Don't delay - we'll be moving fast as soon as we find the perfect candidate.

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Remote working / work at home options are available for this role.