ADMINISTRATIVE ASSISTANT/PAYROLL CLERK - CLASS C
QUALIFICATIONS :
Associate's Degree in Accounting or related field, preferred.
Minimum of three years of experience processing payroll of 300+ employees, preferred.
Knowledge of payroll taxes, IRS and State of Michigan payroll laws, MPSERS, and related regulations.
Experience with the Macomb Intermediate School District's core business systems software, preferred.
Highly proficient in the application and navigation of personal computers using Windows operating system with focus in Excel.
Proficient in the use of 10-key calculator and keypad.
Excellent written and verbal communication skills.
Excellent math, analytical and problem-solving skills.
Ability to deal with highly confidential and sensitive matters.
Ability to exercise independent judgment in making decisions in accordance with established policies and procedures.
Flexibility and organizational skills to handle multiple and competing assignments which may extend beyond the regular work day.
Demonstrated ability to work cooperatively with other employees in a team setting.
Ability to maintain a strong attendance record.
Must pass criminal background check as required by School Safety Legislation.
RESPONSIBILITIES SHALL INCLUDE BUT NOT BE LIMITED TO :
Process and monitor payroll data for all school district employees according to their particular collective bargaining agreement.
Print, sort, and mail payroll checks and ensure proper distribution throughout MISD locations and departments.
Required knowledge of employment contracts governing employee groups and carrying out interpretations of such contracts.
Responsible for responding to unemployment claims and related quarterly reporting.
Responsible for compliance with payroll laws and regulations.
Process, report, and payment of payroll and withholding taxes, retirement contributions, garnishments, 403(b) / 457 contributions, employee dockings, and other employee withholdings bi-weekly.
Timely preparation and submission of quarterly payroll tax reports and year-end W-2 reporting.
Responsible for all Michigan Public School Employees Retirement System (MPSERS) reporting and filing of new and terminated employee forms.
Report third party sick pay and worker compensation payments and processing related payroll liabilities.
Work with the Human Resources Office and other employees in processing and calculating payroll in accordance with contracts, contract changes, and adjustments as approved by Board of Education.
Responsible for processing some accounts payable transactions and printing checks.
Responsible for accurately processing timesheets from multiple locations and applying appropriate rates of pay.
Accurately process ACH transactions through web-based bank software.
Accurately process and complete wage verifications from external entities.
All vacations and holidays are worked around payroll deadlines.
Promptly and courteously handle inquiries and visitors who have business to conduct in the department.
Operate two-way radio system.
Prepare and distribute materials as required.
Receive incoming calls, direct them as appropriate and provide assistance as required.
Maintain student and other school records and files. Maintain staff calendars and schedules.
Maintain fuel report; distribute related reports.
Input individual vehicle maintenance reports
Invoice local school districts for services.
Cross train with other department secretarial staff.
Performing such other functions and duties as may be necessary and related to the above and as determined by future course of events.
Perform all other duties as appropriate and determined by supervisor or administrator.
WORK YEAR : 12 Months
WORK LOCATION : Transportation
SALARY : See salary schedule of AFSCME Administrative Support Bargaining Agreement.
STARTING DATE : As soon as possible
APPLY ONLINE AT : www.misd.net http : / / www.misd.net . Applications will be accepted online until the position is filled.
INQUIRIES CAN BE DIRECTED TO :
David Rilley
Assistant Superintendent for Human Resources & Operations
Macomb Intermediate School District
44001 Garfield Road Clinton Township, MI 48038-1100
586) 228-3311
The Macomb Intermediate School District is an equal opportunity employer and is in compliance with all state and federal non-discrimination laws and regulations including the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act.
Applicants seeking employment may request reasonable accommodation under ADA and may be subject to post-offer physical examination and background check with the Michigan State Police Department.
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