Executive Assistant

Job Title :

Executive Assistant with Office Management Responsibilities

Job Description :

We are seeking a highly organized, self-sufficient, and proactive Executive Assistant with Office Management responsibilities to support our executive team and ensure seamless day-to-day operations in our office.

This role requires a detail-oriented professional who can manage diverse tasks independently and adapt quickly to new challenges, from managing executive schedules to overseeing office administration.

The ideal candidate will be a quick learner with excellent communication skills, a high degree of professionalism, and a proactive approach to problem-solving.

Key Responsibilities :

Executive Support

Manage and coordinate executive calendars, schedule meetings, and handle appointment requests.

Screen calls, emails, and other communications, responding on behalf of the executives when appropriate.

Prepare agendas, presentations, and reports for meetings. Take detailed minutes, follow up on action items, and distribute summaries as needed.

Assist in various projects by conducting research, compiling data, preparing reports, and managing project timelines.

Monitor the executive’s workload and help prioritize tasks to ensure deadlines are met.

Handle sensitive information with the utmost confidentiality and professionalism.

Office Management

Order and maintain office supplies and manage inventory to ensure the office is well-equipped.

Oversee daily office operations, including ordering supplies, managing office equipment, and coordinating maintenance requests.

Organize and execute office events, meetings, and team-building activities, ensuring all logistical details align with company goals and preferences.

Greet visitors and clients warmly, direct them to the appropriate person or office, and ensure a positive first impression.

Handle incoming and outgoing mail, packages, and deliveries.

Serve as the main point of contact for vendors, service providers, and building management.

Qualifications :

Experience : Some experience as an executive assistant, office manager, or similar.

Skills : Proficient in Google Workspace and project management tools; excellent written and verbal communication skills.

Abilities : Exceptional organizational skills, high attention to detail, and the ability to multitask.

Personal Qualities : Strong interpersonal skills, proactive, resourceful, and able to work independently with minimal supervision.

Pay :

Full Time. Starting between $45,000 - $55,000 depending on experience.