Payroll Manager (WMS1)

The Department of Revenue (DOR) is currently seeking to fill a newly allocated Payroll Manager position in Tumwater, WA. This is an exciting opportunity for an experienced payroll professional to work in a truly professional organization with a dynamic culture of respect, and excellent mission, vision and values.

Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.

The Payroll Manager reports to the Accounting Manager and is part of the Business & Financial Services (B&FS) division that supports the mission of DOR to efficiently administer tax laws and public service programs with integrity.

This position supervises three positions in the Financial Management section of the B&FS division. The Payroll Manager is responsible for the agency’s payroll office and managing payroll, leave, and employee benefits for approximately 1400 employees with an annual salary and benefits expense of over $150 million.

The Payroll Manager is considered as the agency expert for payroll related activities. This position is responsible for all aspects of semi-monthly payroll and year-end reporting.

This includes oversight of day-to-day operations, process improvement initiatives, payroll tax, timekeeping, compliance with federal, state, and local payroll reporting, auditing to ensure compliance to payroll, wage and hour laws, and collective bargaining agreements.

As the Payroll Manager you will also be responsible for :

• Supervises three (3) positions within the payroll office of the B&FS division. Includes scheduling of work priorities, training, and overseeing activities so all deadlines are met.
• Coordinates with human resources office to ensure efficient workflow and to identify policy issues that need to be addressed.
• Sets policies and procedures related to payroll functions.
• Ensures approximately 1,400 employees of the Department are properly and accurately paid.
• Analyzes monthly payroll reports including payroll register, payroll and related costs, and the year-to-date register.
• Establishes procedures and develops accounting records to maintain internal control and proper accounting procedures in the continuous revision of the computerized payroll system.
• Responsible for leave system enhancements and procedures.
• Approves all input into the department’s computerized leave system.
• Prepares and approves complex journal vouchers for input into financial systems including coding for all payroll transactions and garnishments, and out-of-state withholdings for the department’s out-of-state auditors.
• Issues payroll checks from petty cash when needed.
• Prepares manual warrant cancellation adjustments.
• Responsible for the preparation, submission and reconciliation of information and deposits of OASI, Medicare and withholding to the Internal Revenue Service (IRS), Labor and Industries, Employment Security and other state agencies.
• Responsible for the preparation, and submission of employee W2 forms to employees and the IRS.
• Maintains records for all other involuntary and voluntary deductions available to department employees.
• Reconciles problems in the savings bond ledgers and refund savings bond money in reserves when appropriate.
• Reconciles Department of Retirement Systems (DRS) statement of account activity and Healthcare Authority (HCA) insurance reconciliation reports monthly.
• Interprets and approves all federal taxation of relocation expenses, meal reimbursement and tuition reimbursement as stated in IRS and the Office of Financial Management regulations.
• Approves year-to-date adjustments made due to the taxation of reimbursements.
• Maintains and deducts taxes for vehicle use in accordance with IRS regulations.
• Reviews and approves input of data into computerized accounting system.
• Reconciles funds and general ledger accounts to ensure the integrity of data.
• Interprets merit system rules pertaining to employees’ use of sick and annual leave, and audits leave activity to ensure the accuracy of leave balances.
• Interprets Office of Financial Management (OFM) rules pertaining to donating and receiving shared leave. Analyzes the donor’s leave balances to verify qualifications according to OFM regulations.

Approves shared leave entries made by employees in the leave system.

• Prepares monthly journal vouchers transferring funds within the department as well as to other state agencies. Approves all transfers of leave balances from other state agencies.
• Manages the Voluntary Employee Benefits Association (VEBA) program.
• Provides salary & benefit retirement buyout information to the budget office for projections and payroll cost information to management as needed.

Required qualifications include :

• Four (4) years of professional experience in accounting, auditing, budgeting, with demonstrated experience and competencies :
• Supervisory experience
• Principles, practices, and methods of administering and coordinating a comprehensive payroll processing program
• Principles and practices of governmental accounting, including internal control and auditing as applicable to payroll functions
• Payroll methods and procedures and related rules, regulations, and policies
• Working with state government payroll processes and systems
• Explaining technical information regarding payroll rules, rights, regulations, policies, procedures, programs and services
• Generally Accepted Accounting Principles (GAAP) administrative policies and procedures as they relate to payroll
• Researching, evaluating, and drawing conclusions from data; interpreting and applying rules, state and federal laws, policies and procedures
• Ability to respond, research, and resolve inquiries on IRS penalty letters
• Experience in monitoring, analyzing and researching complex payroll transactions
• The ability to concisely and effectively interact with other individuals as well as internal and external organizations
• Ability to work cooperatively with others, participate and foster teamwork, and influence others within a team
• Advanced knowledge of Excel and Word functions and applications
• The ability to use spreadsheet software and organize and analyze data
• The ability to prioritize and complete tasks within deadlines.

Preferred qualifications include :

• A bachelor’s degree with 18 quarter hours or 12 semester hours of college-level accounting courses while also meeting the competencies illustrated above.
• Experience in the Human Resource Management System (HRMS) and the Agency Financial & Reporting System (AFRS)

To apply :

• Complete the online application in detail,
• Attach a letter of interest explaining your interest in the position and how you meet the qualifications listed,
• Attach a current resume .
• Include three or more professional references with current contact information.

Questions?

My name is Chuck, and I am here to assist you with this amazing opportunity. As a retired veteran and career state employee, I understand how important it is to find meaningful work, in an organization with strong values, a good culture, attractive benefits, and with a great work & life balance.

We have all of this at Revenue. Please feel free to reach out to me with any questions that you may have or with any help you may need.

My email is [email protected], or if you prefer, you may contact me by phone at (360) 704-5737.

To take advantage of Veteran's preference please attach your DD-214, member 4 long form, or your NGB-22. Please black out your social security number and date of birth before attaching.

The Department of Revenue is proud to be an equal opportunity employer. We embrace diversity and offer a respectful, inclusive culture for people with disabilities, as well as members of all protected groups and statuses.

We encourage you to apply.

Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

If you need help during the application process, please call the Human Resources Office at 360-704-5731. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

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