Executive Admissions Assistant

Position Summary : Provide strong administrative support to the Enrollment Management Leadership team, which includes the Directors and Vice President for Enrollment Management.

Skills, Experience, Qualifications, If you have the right match for this opportunity, then make sure to apply today.

Position Status : Non-exempt, Full-time

Duties & Responsibilities :

• Assisting in the production of Enrollment Management reports
• Submit expense reports for the Enrollment Management Leadership team
• Coordinates meetings and prepares meeting notes
• Coordinate travel arrangements for VPEM as well as team conferences and events
• Acts as a liaison between the VPEM and various departments of the University and outside vendors; generates written and email correspondence and communication for VPEM
• Assist with Admissions events for students and Enrollment Management team
• Responsible for purchasing and maintaining inventory of supplies for office and events
• Assist in maintaining training materials and scheduling training sessions with new team members
• Process applications and provide administrative support for the Early College Program
• Assist the Marketing Manager with developing, coordinating, and executing marketing campaigns as needed
• Maintain a high level of confidentiality
• Other duties as assigned to support departmental Division

Employment Standards :

QUALIFICATIONS : The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education / Experience : A bachelor’s degree is preferred. Experience with budgets and other financial reporting. Admissions experience is preferred.

Knowledge and Skills :

• Solid grasp of Excel to develop and maintain financial and numerical spreadsheets with varied formulas and formatting
• Moderate to high typing speed is also needed to ensure work can be completed promptly
• Must be able to compose articulate and concise business letters and other correspondence
• Must be able to take verbal direction and develop letters or correspondence in response to incoming business matters
• Must have excellent interpersonal skills, including a positive and outgoing personality that is warm and welcoming, as well as excellent telephone skills as duties include answering phone calls, assisting with the direction of people who come to the Admissions, and multi-tasking across a myriad of duties
• Professional telephone screening of calls and scheduling of appointments is critical, and the ability to work overtime may sometimes be required
• A can-do attitude is essential as the role may include a variety of tasks, including making coffee, filing, handling constant phone calls or drop-by personnel, or representing the Vice President or the management team at meetings, University functions, etc.
• Excellent computer skills and strong working knowledge of Microsoft Office Applications
• Excellent interpersonal and telephone skills
• Must be self-directed and able to take initiative
• Flexibility to work with a wide variety of personalities and temperaments

Accountabilities : Dependability and timeliness in attendance and completion of work. Able to maintain high levels of confidential information.

Positive and professional representation of the University at all times.

Mental Demands : Must be highly organized, detail-oriented, and possess the ability to multitask. Able to prioritize responsibilities, solve problems, and analyze systems.

Visual Demands : Extensive use of computer monitor. Filing, retrieving documents, and proofreading.

Environment : Very busy, fast-paced, service-oriented environment. Professional attire is required. Extensive contact with students and fellow staff both in person and by phone.

Character : Must embody Christian character and be actively involved in a local church.

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