Diversity, Equity, & Inclusion (DEI) Coordinator

Job Description Summary :

UCAR's Office for Diversity, Equity, and Inclusion (ODEI) is seeking a new team member for a 4-year, fixed-term contract, to coordinate the implementation of UCAR's Diversity, Equity, and Inclusion Strategic Plan and Workplace Culture Survey recommendations under the leadership of the Chief DEI Officer.

The successful candidate will join a team of two other DEI professionals in a supportive environment that prioritizes teamwork, psychological safety, creativity, and staff development.

If you are the successful applicant for this position, your main task will be to work within ODEI to build relationships and liaise with all 28 of UCAR's laboratories, centers, programs, and offices.

You'll work to understand their culture survey results and implementation planning needs, coordinate and help develop and deliver necessary staff training in support of those needs and collect and generate progress reports.

This will involve close collaboration with our professional evaluator and our facilitation team who can provide on-the-job training.

In addition, you will assist in the running of our existing training programs : in-depth UCAR / NSF NCAR Equity and Inclusion (UNEION) training series, bystander intervention training, and occasional supervisor and fieldwork safety training.

These courses cover topics such as power, privilege, identity, gender and gender identity, sexism, homophobia and transphobia, race and racism, difficult conversations, and bystander intervention barriers and techniques.

We don't expect you to be able to immediately lead training on all of these things, as this is something we'll offer you full training and support for, but prior knowledge and understanding of these topics is necessary for you to be successful.

ODEI aims to ground all of our work in the research literature, so familiarity with existing research and best practices would be beneficial but is not required.

This is something that you can learn on the job. Part of your job will be responsibility for maintaining our database of DEI literature and resources - we can train you in Zotero if you are not already familiar.

Finally, due to the nature of our office, we are all sometimes pulled in different directions when responding to the needs of our organization.

You may find that our team's priorities shift as new requests come in, and you will need to be comfortable with re-working your planned activities and priorities to help us meet those requests.

This position is intended to be an opportunity for people to try out a career in DEI, either as a first or second job out of college (undergraduate or graduate) or as an entry point for people interested in transitioning from a different field.

You will have the chance to work with a team of highly skilled professionals who are invested in your growth, to learn what it looks like to do this work in a professional role, and determine if this is something that you want to pursue as a career.

We are particularly interested in applicants with personal and / or professional experience in facilitating conversations about social justice topics, with an emphasis on neurodiversity and the experiences of people with disabilities.

Experience with Black / African American and / or Indigenous communities would also be a benefit.

Position Details : Visa Sponsored Job :

Visa Sponsored Job :

Relocation Assistance Eligible :

Job Location : Boulder, Colorado

Boulder, Colorado

Position Type & Term :

Full time, Term - 6 months or more (Fixed Term)

Compensation Range :

HIRING ANNUAL RANGE : $56,608 - $70,759

Final salary and rates are based on education, experience, skills relevant to the role.*

Application Notes

Application Notes :

Position : This is a 4-year fixed-term position.

Location : We would prefer this role to be hybrid, but would consider a remote opportunity for the right candidate.

Deadline : This position will be posted until 11 : 59 pm MT on Friday, October 18, 2024. Applications will not be accepted past this date.

Hiring Timeline : The interview process will occur prospectively in October and November. We are aiming to make an offer in mid-December, with a start date in early January 2025.

Required Application Materials :

1. Resume - You may redact any potentially age-identifying information such as degree dates of attendance.

2. Cover Letter -Instead of a cover letter, we are asking for your responses to the following three questions, in order; this is a required part of your initial application.

Responses should be no more than one page per question, combined in a single document for a total of no more than 3 pages.

Please be kind to our eyes and stick to Times New Roman, Arial, Verdana, Garamond, or Helvetica, no smaller than 11pt font.

Applications that do not include this document will not be considered. You'll see a place to upload this in the system as you're applying.

This position requires a high degree of organizational ability and keeping track of multiple requests from different departments.

In this position, you will be expected to keep thorough notes and communicate effectively with the team about the needs and concerns of the groups you are supporting.

In addition, we constantly have requests made of us that can reorganize our priorities, and you will need to be able to rearrange your plan for any given week to meet our organizational needs.

Please describe how you have stayed organized, maintained clear lines of communication with peers and supervisors / teachers, and successfully juggled multiple priorities (up to 1 page).

As part of this position you will be engaging with others about DEI topics, and those people will be at very different points in their understanding of both the topics and the reasons for engaging with them in a science institution.

Please tell us about a time when you engaged with someone on a DEI-related topic that they didn't understand. How did you approach the conversation?

What were your goals? What was the outcome? What would you have done differently?

Your work at UCAR will involve partnering with DEI teams across the organization, with differing levels of understanding of DEI work and commitment and time available.

In this position, you will need to build relationships with people across the organization at many different levels of responsibility, to effectively understand their needs and concerns, and to assist in the organization of the programs identified with and by these groups.

Please tell us about your experience of building relationships with others, in particular people with whom you've had significant differences, haven't had much in common, and / or have disagreed with on some things.

What did you do to build the relationship? How did you handle disagreements and pushback? Were you able to maintain the relationship despite the challenges?

Would you do anything different in the future? (up to 1 page).

3. (For Candidates Selected to Advance) Additional Written Responses to a second round of questions, and attend virtual interviews with our hiring committee and with a group of representatives from our Employee Resource Groups.

Background Checks : Conducted for candidates selected for hire. Learn more.

Work Location : Regardless of flexible work arrangements, UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

What You Will Do

Here is a brief summary of what one would expect to be generally responsible for in this role.

ODEI Team Member

Act as an integral part of the ODEI team, offering thoughts and ideas, and providing different perspectives. All of our team members are encouraged and supported in speaking up when they disagree with something or have a different viewpoint or new idea to offer.

Attend weekly virtual meetings and occasional in-person retreats and / or significant workshops. Travel for in-person events will be covered by ODEI if a remote work option is granted.

Culture Survey Implementation Plan Liaison

Meet regularly with lab / center / program / office (LCPO) liaisons and DEI committees to build trusted relationships with them and identify their status and needs.

Coordinate with the rest of ODEI and HR to help develop training and resources identified by LCPOs in support of their implementation plans.

Coordinate with ODEI's evaluator to support LCPOs in collecting data and reporting on their progress; keep track of deadlines and report submissions.

Collect reports and implementation plans from LCPOs, collate the common threads / needs, and compile an annual report of overall progress toward organizational goals and good practices identified from the year's efforts.

Professional Development Support

Assist with running existing training programs such as the UCAR / NSF NCAR Equity and Inclusion (UNEION) series and bystander intervention.

This may include scheduling, participant tracking and support, developing and researching content, building slides, facilitation, and post-program debriefs and revisions.

The successful candidate may have the opportunity to participate as a Lead Learner (facilitator) for UNEION cohorts.

Provide DEI-specific support to training programs run by other departments (e.g. supervisor training, new employee orientation, safe and inclusive field campaign training).

Co-mentor Next Generation Fellows attached to ODEI.

Resource Collection and Cataloging

Lead the collection and cataloging of resources and research literature within the Zotero software.

Assist LCPO DEI committee members with uploading, editing, and searching for resources within Zotero.

Advertise the benefits and capabilities of Zotero and highlight exciting new additions that may be of interest to the committees.

Other items as needed

While the above items are the majority of what you will be doing, you may sometimes be asked to help the rest of the team with other projects and priorities as needed.

Who We'd Love To Join Our Team

Successful candidates will ensure their application materials speak to the following criteria :

Education & Experience

Required

3 years of experience relevant to the job requirements. Experience may be personal or professional.

Desired, but not required :

Bachelor's degree in a related field (education, psychology, counseling, social work, social sciences, or similar); or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities

Required

Strong organizational skills and the ability to manage complex parallel projects and communicate progress effectively with teammates.

Understanding of diversity, equity, and inclusion topics, including one or more of the following : race, gender identity, gender expression, sexual orientation, disability, neurodiversity, socioeconomic status, veterans, other underserved identities, and intersections of these identities.

Personal and / or professional experience facilitating conversations about social justice topics and meeting people where they are in their learning.

Comfort with re-prioritizing tasks and objectives as new requests come into our team.

Strong empathy / emotional intelligence and the ability to connect and build successful working relationships with people with both marginalized and dominant identities.

Ability to identify program opportunities and problems, analyze constituent needs, and make suggestions for modifications to meet those needs.

Desired, but not required :

You don't need to have prior experience in these skills - we can provide on-the-job training for these.

Ability to conduct literature reviews of the peer-reviewed literature and build reports on best practices on a variety of DEI-related topics.

Ability to prepare technical and administrative reports.

Experience working with scientists and / or engineers would be helpful for understanding our culture.

Experience with applying qualitative and quantitative methods for assessment and improvement of programs would be helpful.

Familiarity with formal project management principles would be helpful.

Benefits Overview

UCAR affirms its commitment to employees through competitive benefits. In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional, and personal development. These include :

Tuition Assistance, time off allowance to attend classes, and other professional development opportunities

UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one

Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions)

10 paid holidays

10 days of sick leave each year

12 weeks of paid parental leave

Short-term medical leave paid at 100% of your regular salary

EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost

Commitment to Diversity, Equity & Inclusion

Our organization is committed to creating a diverse, equitable, and inclusive work environment and fostering a culture where everyone feels welcome and supported.

To learn more about these efforts, visit the Office of Diversity, Equity & Inclusion Strategic Plan and our Diversity & Inclusion : A Welcoming Workplace site.

Research shows that women and people of color are less likely to apply for a position if they do not meet almost 100% of the desired skills and experience .

Please note this is not necessary! If you meet the minimum requirements and have a passion for the work, you are encouraged to apply.

We can provide on-the-job training for the rest!

Commitment to Job Application Fairness

Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.

Some Final Considerations

At UCAR NCAR UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss.

Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core.

Flexible Work

At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals.

Many positions within our organization are eligible for fully on-site, hybrid, fully-remote and / or flexible work schedules.

Equal Opportunity Employer

UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.

Whatever your intersection of identities, you are welcome at UCAR.

Export Control

All positions are required to comply with U.S. export compliance regulations work location requirements regarding access to facilities and research systems.

Visa Wait Times

Please consider the length of visa procurement when applying for this posting, understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S.

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