Customer Account Specialist - Billing (WRD-Enterprise Solutions)(Tier 2)

Job Overview

Processes and monitors fiscal transactions related to Public Utilities Department customer billings and payments. Audits, analyzes and reconciles revenue and expenditure postings to the department’s general ledger and balances daily account activity including accounts receivable, deposits, loans, PUCR and customer refunds.

Monitors multiple accounting reports to establish when and if customer accounts require adjustments.

Salary

$40,726 - $72,862

Ideal Candidate

Minimum of 2 years of experience with automated billing software (preference for Oracle Customer Care).

Familiarity with County, State, and / or Federal codes, ordinances, and resolutions.

At least 1 year of experience in data processing.

Self-disciplined candidate with the ability to prioritize tasks independently.

Core Competencies

• Customer Commitment - Proactively seeks to understand the needs of the customers and provide the highest standards of service.
• Dedication to Professionalism and Integrity - Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve.
• Organizational Excellence - Takes ownership for excellence through one's personal effectiveness and dedication to the continuous improvement of our operations.
• Success through Teamwork - Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals.

Tier 1Tier 2

Duties and Responsibilities

Note : The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Performs technical work in processing fiscal transactions related to Public Utilities Department customer billings, payments and accounts.
• Monitors and processes all returned refunds, void undeliverable, lost, stale dated checks to expedite the reissuing of customer refunds.
• Prepares various fiscal reports for refunds and account analysis, and prepares schedules for aged receivables reports.
• Reconciles customer accounts, submits billing information, and processes customer refunds.
• Initiates and / or approves fiscal transactions in the automated account system.
• Performs other duties as needed, including those performed by subordinate fiscal, financial, and clerical staff.

Duties and Responsibilities

Note : The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Depending on assigned area of responsibility, incumbents in the position may perform one or more of the activities described below.

• Supervises and coordinates the processing and monitoring of fiscal transactions related to Public Utilities Department customer billings, payments and accounts.
• Opens and closes daily cash office operations and approves cash custodian cash drawer withdrawals.
• Reconciles daily AIMS balances for Accounts Receivable, Deposits, Loans, PUCR and Customer Refund Payables to AIMS financial transaction activity and reconciles expense and revenue accounts.
• Uploads journal entries into Clerk's Oracle financial system and verifies that AIMS journal entries have been posted by the Clerk to the proper financial period.
• Reviews and analyzes monthly fiscal transactions, identifies issues, and recommends and prepares corrective action.
• Research and resolve issues with the Public Utilities Department’s financial system, AIMS overpayment service agreements on closed accounts, and other account cleanup as required.
• Performs other duties as needed, including those performed by subordinate fiscal, financial, and clerical staff.

Job Specifications

• Knowledge of general accounting principles, practices, procedures, and methods.
• Knowledge of laws, rules, and policies governing assigned functional accounting areas.
• Knowledge of computer operations using accounting and excel spreadsheet applications.
• Ability to read, comprehend, and apply job related rules, policies and procedures.
• Ability to prepare accounting, financial, and statistical reports.
• Ability to use accounting and imaging software, spreadsheets, and related applications.

Job Specifications

• Knowledge of general accounting principles, practices, procedures, and methods.
• Knowledge of laws, rules, and policies governing assigned functional accounting areas.
• Knowledge of computer operations using accounting and excel spreadsheet applications.
• Ability to read, comprehend, and apply job related rules, policies and procedures.
• Ability to prepare accounting, financial, and statistical reports.
• Ability to compile and analyze accounting data.
• Ability to use accounting and imaging software, spreadsheets, and related applications.

Physical Requirements

• While performing duties of this job, the employee is regularly required to talk or hear.
• This position is primarily sedentary.

Work Category

Sedentary work - Exerting up to 10 pounds of force occasionally, and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Physical Requirements

• While performing duties of this job, the employee is regularly required to talk or hear.
• This position is primarily sedentary.

Work Category

Sedentary work - Exerting up to 10 pounds of force occasionally, and / or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Minimum Qualifications Required

• Associate’s degree with a major in Accounting or Finance; AND
• Two years of experience in bookkeeping or financial record keeping;
• An equivalent combination of education (not less than a high school diploma / GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Minimum Qualifications Required

• Associate’s degree with a major in Accounting or Finance; AND
• Four years of experience in bookkeeping or financial record keeping;
• An equivalent combination of education (not less than a high school diploma / GED), training and experience that would reasonably be expected to provide the job-related competencies noted above.

Emergency Management Responsibilities

In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee’s department, the County’s Office of Emergency Management, or County Administration.

Such assignments may be for before, during or after the emergency / disaster.

Career Progression

Employees in this classification that acquire the competencies and minimum qualifications for the next tier will be able to apply for promotional opportunities through a competitive selection process.

Employees will not automatically be upgraded to the next tier. Reclassifying a position is based on business need and financial impact and is not based solely on the job competencies or qualifications of the incumbent.