The Contracts Administrator is responsible for purchase order execution and contract administration; including documentation, purchase order / contract maintenance, and assist in development of proposals to support Government customers.
Essential Functions
- Prepare and execute purchase requisitions, Request for Quotation (RFQ), obtain quotes from suppliers, and analyze for competitiveness.
- Purchase materials, supplies, services, etc. and prepare file documentation i.e. sole source justifications, best value, price analysis determinations, etc.
- Coordinate contract flow-downs and terms and conditions with contracts manager.
- Participate in proposal activities.
- Perform close out duties associated with subcontracts and contracts
- Monitors and updates entity registrations in SAM.gov
- Compile and maintain, administer purchase order / contract records / credit card orders IAW with state and federal regulations, contract requirements, and company policies and procedures.
- Ensure compliant record retention practices.
- Ensures the executed NDA, Teaming Agreements and Terms and Conditions are filed in the appropriate document management system or file locations.
- Prepare various agreements such as Non-Disclosure Agreements (NDA’s), Teaming Agreements, Memorandums, etc. for management review and execution.
- Assist project team in the preparation, review, and execution of contracts.
- Assist in project cost management, and coordinate issue resolution with vendors and customers.
- Maintain purchasing / contract file(s); prepare and control all modifications and correspondence.
- Interface with internal / external customers to provide PO / Contractual guidance, advice, and support contract and program managers.
- Draft contractual correspondence for review and execution.
- Perform all other position related duties as assigned or requested.
Qualifications
- Bachelor’s degree in Business Administration, Finance, or other related field.
- 1-2 years experience purchasing / procurement with knowledge in contract administration practices.
- Experience and knowledge in purchasing and purchasing procedures.
- Proficient with a computer, including Microsoft Office programs.
- Strong administrative skills. Must be very detail oriented.
- Excellent oral and written communications.
- Ability to analyze a problem and recommend solutions, and problem-solving skills.
- High level of patience and service.
- Strong organizational, multi-tasking, and time management skills.
- Exhibit sound interpersonal skills involving interfacing, coordinating and negotiating with company personnel, customers and suppliers.
- Limited travel may be required.
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