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Executive Assistant

Executive Assistant

Snap-onKenosha, WI, US
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Executive Assistant

Snap-on is looking to hire a full time Executive Assistant supporting senior leadership in the Repair Systems & Information division, located within Snap-on's Corporate offices at 2801 80th Street, Kenosha, Wisconsin.

This Executive Assistant role provides a wide range of administrative support, primarily for the Senior Vice President & President for Snap-on's Repair Systems & Information business unit. This role also supports two additional Management Team members, all of whom are located at the Kenosha headquarters. This administrative support includes : telephone and email management, travel arrangements, managing calendars and scheduling / preparing for meetings.

What You Bring to the Team :

  • Demonstrated organizational & administrative experience, preferred 10+ years in an Executive Administrative Support position
  • Bachelor's degree
  • Advanced proficiency in email, calendar and telephone executive management / Microsoft Office Suite / video conferencing / business technology support
  • Organizational skills
  • Very limited travel required

Responsibilities

  • Perform advanced, diversified and highly confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices
  • Managing extremely active calendars for the SVP&P and MT; monitoring, composing, and responding to correspondence; arranging agendas; managing scheduling; calendaring meetings as requested, often including international participants
  • Research, prioritize and follow up on incoming issues and concerns, including those of a sensitive or confidential nature. Consult with the SVP&P and the MT in determining appropriate course of action, referral, or response
  • Answer, screen and direct calls to appropriate Executives and other parties for the SVP&P
  • Planning and preparation for events and meetings. Duties include, but are not limited to : scheduling, menu planning, sourcing supplies, preparing conference rooms and meeting space
  • Administer, manage, assemble and process recurring reporting / programs on behalf of the SVP&P and MT
  • Communicate directly, and on behalf of the SVP&P and the MT, on matters related to the organization's initiatives and activities
  • Manage domestic and international travel : present air / ground travel options in a clear and actionable manner, assist with travel scheduling / documents, arrange passport renewals / visas, maintain a current view of travel restrictions / procedures, monitor and adjust during times of travel interruptions / weather / change of plans
  • Create and maintain relationships in the Corporate office
  • Five day per week in-person 8am-5pm coverage with infrequent remote or in-person work outside of normal business hours
  • Complete other duties as assigned
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    Executive Assistant • Kenosha, WI, US

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