The Administrative Assistant provides support for the Executive Director, Medical Group Operations, Operations Managers or physicians by performing clerical, administrative and general office activities to support the facilitation of administrative workflow within the department and / or unit.
Will provide administrative support for all programmatic activities, including continuing education, patient education and scientific conferences.
Duties and Responsibilities :
Provides administrative and general office support onsite for physicians by maintaining schedules, facilitating travel arrangements to conferences and maintains physicians’ CVs and bio-sketches.
Maintains and tracks memberships in professional societies, processes all expense reimbursements.
- Provides administrative support to Senior Manager by updating and maintaining mailing lists of patients and referring physicians, answers telephones, files, makes copies, orders and maintains office supplies, logs all incoming checks, prepares bank deposits and performs the required aspects of accounts receivable.
- Assists Senior Manager and Program Coordinator with the implementation of programmatic activities including, CME Programs, Patient Events, and Scientific Conferences.
Facilitates program mailings, including creating and distributing flyers, brochures, and invitations, assists in identifying and securing appropriate venues for meetings / conferences.
Tracks event expenses, facilitates event registration, including payment processing, and maintains event files.
Assisting with generating reports to the CHC CME Committee and scheduling CME Committee meetings. Conducts all annual reporting requirements for the California Medical Association / Institute of Medical Quality for CME providers.
Assists in developing and updating contents on the CHC website and assists with other programmatic activities as needed.
Education :
High school diploma / GED required. Associate degree / college diploma in Business, Accounting, Healthcare Administration, Communication preferred.
Experience :
One (1) year of administrative experience in a busy office environment required.
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