Legal Practice Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

Increase your chances of an interview by reading the following overview of this role before making an application.

We invite you to explore the position below and to submit your application to join our team!

Essential Duties And Responsibilities

• Performs with minimal supervision administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures.
• Assists with the filing of pleadings, including e-filings in State and Federal Courts.
• Coordinates schedules, organizes meetings and handles travel arrangements as directed by lawyers and timekeepers.
• Provide other administrative duties such as processing expense reports and check requisitions and opening and closing completed files.
• Collaborates with resources inside and outside the firm as appropriate to complete projects and tasks.
• Assists in the coordination of client billing using sophisticated software and procedures that may require client specific instructions.
• Performs organizational tasks including paper and electronic files utilizing sophisticated software and detailed, precise procedures.
• Develop and maintain a deep understanding of department objectives, key activities and requirements in order to anticipate and proactively address the needs of the team.
• Serve as a knowledge resource in specific practice group requirements and firm policies and procedures. Collaboratively share this knowledge and work with others to improve processes and procedures.
• May bill time as deemed appropriate by supervising lawyer.

Knowledge, Skills And Abilities

• Willingness and ability to accept changing assignments and priorities.
• Maintain confidentiality when handling matters for clients and other personal attorney information.
• Demonstrates strong technical knowledge, skills and abilities of specific practice area(s), including significant Federal and State litigation experience and in-depth knowledge of local rules of court.
• Demonstrates the ability to work with minimal supervision exercising good judgment and decision making.
• Demonstrates the ability to communicate ideas or positions in a professional manner promoting teamwork and a commitment to outstanding customer service.
• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
• Identify and respond to internal and external client inquiries in a timely manner and seek feedback / follow-up as appropriate.
• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse groups of people at various levels within the firm as well as external contacts.
• Ability to self-manage and work independently in a hybrid, and in-office setting.
• Strong knowledge of Microsoft Office Suite products including Word, Excel and PowerPoint.
• Excellent grammar, punctuation and proofreading skills as well as the ability to produce a high volume of documents with tight deadlines.
• Demonstrates a desire to learn and grow and to actively seek continuous improvement in processes and procedures.

Education And / or Experience

• Any combination of experience and education that demonstrates the ability to perform the essential functions of the job.
• Legal or other professional services firm management experience preferred.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job.

The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

California Applicants :

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Equal Employment Opportunity

Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Hiring Salary Range

$70,000.00 - $90,000.00

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