Job Summary :
The AP Clerk is responsible for processing invoices, reconciling internal expenses, and ensuring timely payments to vendors and employees.
This role plays a key part in maintaining an excellent relationship with our business partners and employees.
Responsibilities :
Process invoices, expense reports, and payment requests accurately and efficiently. Review and document all Electronic Debits.
Insure proper approvals of all payments before processing.
Review, reconcile, and receive proper documentation and approvals for all corporate credit cards.
Process 1099s and insure compliance with all W9 requirements.
Process all required Union Remittances in conjunction with our Union Programs.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Invoice Customers and Pay Suppliers in conjunction with our MSP Program.
Communicate with vendors and internal stakeholders regarding payment status and invoice inquiries.
Maintain organized and up-to-date accounts payable files and records.
Assist with month-end closing procedures, including accruals and account reconciliations.
Assists in backing up other accounting roles as needed.
Support internal and external audits by providing requested documentation and explanations.
Identify opportunities for process improvements and contribute to the implementation of best practices within the accounts payable function.
Qualifications :
High school diploma or equivalent; College Degree in accounting or finance is preferred.
5 years proven experience in accounts payable or related accounting roles.
Proficiency in accounting software and MS Office applications, especially Excel.
Strong attention to detail and accuracy in data entry and record-keeping.
Excellent organizational and time management skills.
Effective communication skills, both written and verbal.
Ability to work independently and collaboratively in a fast-paced environment.
Familiarity with accounting principles and practices.
Prior experience with Sage / Intact ERP is a plus.
Physical Requirements : This position typically requires sitting for extended periods and performing repetitive tasks such as data entry.
Occasional lifting of boxes or files may be required.
Work Environment : This position is located in our beautiful downtown Wheaton office and requires working from the office minimum 3 days a week.
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