Human Resources Coordinator

Job ID :

Malone Solutions is looking for a Bilingual Human Resource Coordinator for a well known company in Huntley IL. The Human Resources Coordinator will perform administrative tasks and services to support effective and efficient operations of the Human Resources & Training department.

Responsible for processing personnel actions requiring an understanding of HR practices, processes, policies, and systems.

Performs related work as required.

RESPONSIBILITIES :

• Establishes and maintains accurate, confidential and up-to-date human resource files, records, and documentation. Processes and maintains confidential personnel paperwork including, but not limited to : benefits open enrollment, changes and updates employee status records and forms, exit interview questionnaires, Family Medical Leave (FML) and other leave, hiring, OSHA, termination, Worker’ s Compensation, etc.
• Maintains the integrity and confidentiality of human resource documents, files, materials and records.
• Assists with and may conduct HR onboarding activities, annual and off-cycle benefits open enrollment, and HR-related trainings and processes.
• Researches and responds to frequently asked and other basic questions relative to HR standard policies, benefits, hiring processes, and other HR-related topics.
• Performs periodic and annual audits of HR files and records to ensure that all required documents are collected, complied and completed accurately.
• Provides clerical support to the HR department, including but not limited to : preparing and distributing basic correspondence, meeting minutes and processing mail.

Assists with personnel policy manual and other HR-related document updates. Creates, maintains and updates routine and special reports, and assists with HR metrics.

Creates ID badges and maintains the software and equipment.

• Reconciles employee benefits billing and other HR-related invoices in a timely manner.
• Assists with communications and activities regarding external benefits partners, providers, and vendors.
• Assists in planning and execution of routine and special events including, but not limited to : annual and off-cycle benefits enrollment, organization-wide, campaigns, functions, meetings and parties, employee recognition events, and retirement celebrations.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES :

• Ability to learn and abide by guidelines, policies, procedures, practices, regulations and rules.
• Knowledge of basic HR-related federal, state and local laws, ordinances, regulations, rulings, etc.
• Adept at critical thinking, problem-solving, including being able to identify issues and offer ideas on solutions in a timely manner.
• Excellent verbal and written communication skills.
• Impeccable adherence to confidentiality.
• Superb interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, patience and diplomacy.
• Outstanding organizational skills and attention to detail. Must be accurate, thorough, and able to monitor work for quality.
• Must be able to effectively read and interpret information, present numerical and other data in a resourceful manner, and skillfully gather and analyze information.
• Strong accuracy in performing tasks and proficient in basic math skills.
• Knowledge of and high competency in using Microsoft Office Suite, and related software.
• Data entry, data retrieval, corrections and reports generation.
• Ability to prioritize and plan work activities and use work time efficiently. Perform multiple tasks simultaneously and switch from one task to another seamlessly.
• Ability to train and orient employee regarding HR practices, processes, policies, etc.
• Must be dependable, able to follow instructions.
• Ability to work independently as well as on a team.

REQUIERMENTS :

• High school diploma or its equivalent.
• Three years clerical experience, two of which must have been in a dynamic, fast-paced Human Resources department, with prior experience in and strong aptitude for using a computer and other office equipment.
• Prolonged periods of sitting at a desk and working on a computer. Spends time bending, reaching, standing and moving throughout the worksite.
• Must be able to lift and carry materials weighing up to 20 pounds. Proficient in ability to professionally communicate with and respond to FHC employees, patients, visitors, community partners, volunteers, etc.

via telephone, fax, email, Internet and in person.

Malone Workforce Solutions is an equal opportunity employer.

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