Events Operations Manager

Job Description

Job Description

Events Operations Manager - Remote

Bonnier, LLC, the premier organizer of enthusiast events is seeking an experienced Operations Manager to manage live events in Off-Road, Car and Outdoor Sports verticals.

Reporting to the Vice President of Operations, this role oversees the event operations for assigned events in the portfolio.

The Operations Manager is a remote position and will be responsible for the logistical planning and event operations, including, but not limited to site selection, contract negotiations, on-site logistics, and post-event wrap-up.

Responsibilities include :

• Work closely with the event team to determine the correct city, venue and scope of each event.
• Responsible for site inspections, site selections and contract negotiations.
• Hotel relationship management. Negotiates for any variances in the contract (i.e., attrition clauses or cancellation and re-booking with hotels).
• Reviews venue license agreements to ensure that the dates, times, leased space and equipment provided are accurate and that contractual provisions are fulfilled.
• Directs the show services staff and contractors in delivering services for meetings, presentation and events and resolves event-related problems.
• Coordinates efforts of caterers, decorators, audio-visual, meeting services staff, etc., when organizing set-up requirements and client specifications.
• Experience with live outdoor events and venues (i.e. State Fairgrounds, Outdoor Venues).
• Management and coordination of all event logistics for assigned events.
• Estimates equipment, labor and service needs.
• Ensures all floor plans meet Fire Marshall requirements for each facility.
• Creates exhibitor manual with contractor including all internal forms as well as decorator pricing in coordination with Exhibitor Services Dept.
• Contributes and reviews all pre-event and on-site exhibitor communication, including booth selection assignment, customer support, etc.
• Coordinates onsite security, including hired security, facility officers and follows existing emergency plans with security manager.
• Produces and maintains accuracy of vendor work orders (i.e. staffing, security, F&B, structures, furniture, AV, etc.).
• Produces and maintains accuracy of signage and on-site placements.
• Manages inventory for exhibit hall and meeting space.
• Obtains and maintains accuracy of floor plans, renderings.
• Responsible for budget forecasts and analysis, pre-planning for assigned event operations.
• Handles all contract negotiations with related vendors (AV, decorator, security, signage and services).
• Responsible for all post-event invoice reconciliations.

Qualifications

• Four-year college degree preferred, 4-5 year’s event planning experience.
• Experience in Live Events.
• Ability to travel 25-30% of time.
• Ability to work in a deadline-driven, fast-paced environment.
• Excellent written and verbal communication skills.
• Detail-oriented multi-tasker with excellent organizational skills.
• Work in a team environment, pro-active, relationship building customer service focused, take charge problem solver with outgoing personality.
• Ability to effectively create and manage expense budgets for the venue and related sales support costs for each meeting.
14 days ago