Accounts Payable Specialist

Job Title : Accounts Payable Specialist

Job Summary : As an Accounts Payable Specialist in our food distribution company, you'll be responsible for managing the accounts payable process efficiently.

Your role involves processing invoices, reconciling accounts, and ensuring timely payments to vendors while adhering to company policies and procedures.

Responsibilities :

• Invoice Processing : Receive, review, and process invoices accurately and in a timely manner.
• Vendor Management : Maintain relationships with vendors and handle inquiries regarding payments and invoices.
• Payment Processing : Prepare and execute payment runs, including checks, ACH transfers, and wire transfers.
• Account Reconciliation : Reconcile accounts payable transactions and resolve discrepancies with vendors.
• Expense Reports : Review and process employee expense reports in accordance with company policies.
• Record Maintenance : Maintain accurate records of accounts payable transactions and documentation.
• Compliance : Ensure compliance with company policies, accounting principles, and regulatory requirements.
• Reporting : Prepare accounts payable reports and analysis as needed for management review.
• Process Improvement : Identify opportunities for process improvements to enhance efficiency and effectiveness in accounts payable functions.
• Cross-Functional Collaboration : Collaborate with other departments, such as procurement and finance, to streamline processes and resolve issues.

Qualifications :

• Education : Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience : Previous experience in accounts payable or accounting roles, preferably in the food distribution industry.
• Attention to Detail : Strong attention to detail and accuracy in processing invoices and payments.
• Communication Skills : Excellent communication skills, both verbal and written, with the ability to interact professionally with vendors and internal stakeholders.
• Analytical Skills : Strong analytical and problem-solving skills to reconcile accounts and resolve discrepancies.
• Organizational Skills : Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.
• Software Proficiency : Proficiency in accounting software and Microsoft Office suite.
• Team Player : Ability to work effectively in a team environment and collaborate with cross-functional teams.
• Integrity : Demonstrated integrity and professionalism in handling confidential information and financial transactions.
• Adaptability : Ability to adapt to changing priorities and work in a fast-paced environment.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.