Job Details : Project Coordinator
Project Coordinator
HVAC- Mechanical Contracting- Mechanical Construction
An excellent mechanical contractor in the local area is actively seeking to add a project coordinator to the project team.
The Project Coordinator is a member of the project management team who supports Project Managers by overseeing administrative tasks, communicating with stakeholders, and ensuring resource availability for the project team.
This role will coordinate and communicate to the project team all necessary information to ensure the project management framework is well-organized and runs smoothly.
This can include communicating with various departments in the organization, subcontractors, and suppliers.
Comprehensive benefits package (medical, dental, vision), competitive compensation, annual performance & salary reviews, 401k with company match, Paid Time Off & Paid Holidays, just to name a few!
Position Responsibilities :
- Serve as point of communication between company teams and external project stakeholders.
- Organizing and submitting product data and close out documentation.
- Ensure all aspects of a project are organized and in conformance with the timeline and deliverables requirement.
- Assign and monitor resources effectively to boost project efficiency and maximize deliverables output.
- Report project risks and outcomes to appropriate management channels and escalate issues according to project.
- Develop and maintain project bid performance database that tracks overall progress and achievement of milestones.
- Maintain project bidder list and help procure documents for preparing bids.
- Help set up projects and prepare contact lists for subcontractors, suppliers, and vendors.
- Help create purchase orders and subcontract agreements and distribute to suppliers and vendors.
- Managing project management documents such as project files, plans, specifications, addendums, submittals, schedules, purchase orders, and close-out documents.
- Executing a variety of project management administrative tasks such as filing, organizing, data entry and email management.
Position Requirements :
- High School Graduate
- Project coordination experience in a relevant environment (mechanical contracting, MEP, HVAC, Refrigeration, Engineering, Controls, Building Automation, etc.)
- Strong written, verbal, and presentation skills.
- Proficiency with Microsoft Office
- HVAC industry terminology exposure / understanding
- Work effectively in a team environment and maintain a positive attitude.
- Be able to manage multiple projects at the same time.
- Experience with project management / estimating software a plus
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