Administrative Coordinator

SBM is seeking a bilingual (fluent Spanish speaker), detail-oriented, Administrative Coordinator to support a site in Hillsboro, Oregon .

The selected candidate will be responsible for coordinating activities associated with meeting and conference room set-up per stakeholder’s request.

This role is responsible for managing administrative duties such as responding to customer inquiries, scheduling meetings, and maintaining employee records, taking detailed meeting notes, and providing support to the Site Leader and staff.

Candidates for this position must be able to speak and write fluently in Spanish.

This site offers a Monday through Friday schedule (11 : 00 am to 7 : 30 pm) along with room for growth, development, and advancement!

SBM is a Minority-Owned Business Enterprise with 40 years of experience delivering janitorial and soft services in dynamic facilities.

We operate across a variety of industries including high-tech, manufacturing, automotive, aviation and life sciences. Today, 12,000+ SBM employees support 1,000+ complex sites across the US, Latin America, and Asia.

We partner directly with our clients and have long-standing successful relationships with integrator groups like JLL, CBRE, Cushman & Wakefield, Leadec, and more.

SBM collaboratively builds partnerships focused on delivering standardization, innovation, and soft services solutions. Our process-driven, technology-forward approach helps our clients prepare their workplaces for the important work done within their buildings.

Responsibilities :

• Assign work tasks, create schedules, and manage calendars
• Assist with preparation of reports and presentations
• Assist with inputting inventory into web-based software for operational supplies and equipment
• Review, manage and complete the day-to-day calendaring, work orders, scheduling, and email inbox
• Coordinate daily room configuration requests generated by stakeholders
• Contact stakeholders with missing or conflicting information
• Provide a high quality of service and communication to all customers
• Written and oral communication required with stakeholders
• Update and maintain data (room lists, inventory lists, etc.)
• Comply with company safety rules, policies, and procedures
• Assist with creating and placing signage throughout campus property as requested
• Prepares agendas and takes notes at meetings and archives proceedings.
• Stops at risk behavior of others and self
• Work with program manager to identify opportunities to improve performance on a routine basis
• Assist with administrative tasks as needed

Qualifications :

• Fully bilingual (Spanish)
• High school diploma / GED, Associate’s degree preferred
• Experience in the customer service field is a preferred
• Solid computer skills, including email and Microsoft Office
• Organization
• Dependability

Shift : 11 : 00 am - 7 : 30 pm (Monday through Friday)

Compensation : $18.00 - $19.00 per hour

SBM Management Services, LP and its affiliates are proud to be equal-opportunity workplaces. We are committed to equal employment opportunity regardless of race, sex, color, ancestry, religion, national origin, sexual orientation, citizenship, age, marital status, disability, gender identity, Veteran status, or other legally protected status.

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