HR Coordinator - PT

Job Details

Job Location Portland Metro Area (Oregon), - Tigard, ORPosition Type Part-TimeSalary Range $20.98 - $31.47 HourlyTravel Percentage Up to 10%

Description

Salary Range : Please note the typical Hiring range is $23-25 / hour. Job offers within the range are based on relevant job qualifications and pay equity.

Please note : the part time HR Coordinator will be responsible for specific areas within the following job description however will be cross trained in all areas of the HR Coordinator function.

Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organizations activities are rendered.

Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates' eligibility thorough background checks, police clearance, and professional reference check processes.

Medical Teams International Calling :

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

The Human Resources Coordinator (P / T) contributes to Medical Teams Internationals calling through organization, coordination, and support of human resource projects and processes.

This position will maintain and manage employee records, facilitate HR onboarding / offboarding, coordinate benefits, maintain the HRIS database, and the development of reports and metrics for the HR department.

This position will maintain open and professional relationships with team members, promoting a strong team spirit, and provide staff with the required HR information and support so they can successfully perform in their positions.

ESSENTIAL DUTIES

HR Systems and HR Data Management :

• Ensure the new hire set up in HRIS is completed and submitted on time, reviewing for accuracy and completeness of data.
• Ensure new staff are assigned to the right job and job family in the organizational compensation structure.
• Coordinate onboarding and offboarding processes, and ensure all tasks are complete.
• Serve as prime owner of employee data in HRIS Systems, managing data flow between the systems and ensuring the accuracy of all employee data and records
• Assist in correcting errors and resolving issues related to HR systems and HR data.
• Address and respond to end user questions, either employees or managers.
• Produce confidential and accurate regular and ad hoc reports on employee data.
• Ensure legal compliance, security, and confidentiality of all employee records in the HR systems.
• Maintain organizational charts, updating based on employee data.

Employee On Boarding and Off Boarding :

• Ensure the new hire set up in Paycom is completed and submitted on time, reviewing for accuracy and completeness of data.
• Ensure new staff are assigned to the right job and job family in the organizational compensation structure.
• Complete new hire set up in HRIS systems.
• Coordinate new hire and exit process, and ensure all tasks are complete.
• Conducts domestic new hire orientation and ensures employees are well informed of human resource policies and benefits and are appropriately trained in Paycom to enhance the employee experience.

Coordinate Benefits Administration :

• Support the Benefits Administration process by maintaining deep knowledge of company's benefit plans, assist in the Open Enrollment process including employee education and communication, and participate in audits as needed.
• Respond to short term disability claims and employment verifications.
• Support COBRA Administration as needed.
• Provide general information to staff on benefits questions.
• Update and maintain benefits information in HRIS system as well as carrier websites.
• Liaise with finance to ensure correct billing and administration of benefits.
• Manage and coordinates leaves of absence.

Administrative Support & Coordination

• Manage, track and ensure compliance on all employee information and documentation as dictated by regulatory agencies and policies, including new hire required documentation, employee actions, and terminations.
• Support and execute records retention / disposal process.
• Support and maintain organization filing, maintenance of data and documents on the MS Teams / SharePoint platforms.
• Edit / Format Employee handbooks (HQ and field offices).
• Keep track and maintain Timesheets record for International employees in HRIS system.
• Assist with International employment contract renewals.
• Creating and maintaining Workers Compensation files and paid claims in accordance with State and Federal guidelines.
• Coordinates employee anniversary gift program and communicates monthly birthdays to HQ leads.
• Coordinates payment of department invoices and liaises with finance for payment including troubleshooting.
• Contribute to HR projects and tasks as assigned by The HR Business Partner. May serve in lead role to other HR staff for HR projects and / or responsibilities, as assigned.
• Support department-wide planning for activities such as offsites, team meetings, and celebrations.
• Support department-wide meetings with agendas, minutes, and action item tracking.

OTHER DUTIES

Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.

You will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the safeguarding requirements.

• PSEA support, including : updating training materials : assembling training kits and information for field offices.
• Assist with staff events.
• When appropriate, incorporate the use of volunteers in daily job functions.
• Additional duties as assigned.

Qualifications

EDUCATION

Required :

Bachelors degree in a relevant field such as human resources, business, organizational leadership, organizational development, or similar or commensurate experience in an HR-related role.

EXPERIENCE

• 2 years experience as an HR Coordinator
• Exposure to Labor Law and employment equity regulations
• Exposure to payroll practices

KNOWLEDGE, SKILLS & ABILITIES

• Commitment to Medical Teams International Calling Statement and Core Values.
• Effective HR administration skills.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• High level of organizational and time management skills.
• Knowledge of HR metrics and analytics.
• Customer focus oriented.
• Strong problem-solving skills.
• Meticulous attention to detail able to keep accurate records.
• Highly computer literate with capability in email, MS Office and related business and communication tools such as Teams.

Paycom knowledge is desirable.

• Ability to exercise considerable initiative to plan, organize, and follow through to meet deadlines.
• Ability to work with a flexible schedule including occasional evenings and weekends.
• Ability to plan, organize, and follow through on tasks independently.
• Ability to communicate professionally and effectively with all constituents.
• Skilled with Microsoft Outlook, Word, Excel, PowerPoint, and MS Teams.
• Familiar with HRIS such as Paycom and Unit 4.
• Ability to work collaboratively with others.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Frequent use of personal computers, database and digital platforms, and other office productivity machinery, such as copy machines and computer printers.
• Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
• Frequent communication and exchange of information among colleagues and persons of concern, which requires the ability to speak, hear, convey and express oneself.
• Frequent close vision and the ability to adjust focus.
• Occasionally ascends / descends stairs, steps or ladder.
• Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
• Occasionally lift and / or move up to 10 pounds.
• Seldom to occasionally positions oneself to stoop, kneel, crouch, or crawl.
• If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderately quiet.
• The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.

BENEFITS

The following information outlines typical benefits available for US-based, regular employees scheduled 30 hours or more per week.

Actual benefits may be prorated for other than full-time work.

• Excellent Medical, Dental, and Vision Insurance
• Flexible work schedule options
• Life insurance & AD&D
• Generous vacation time (20 days), sick leave (10 days), and 12 paid holidays per year
• 401k retirement plan
• Paid parental leave
• Employee Assistance Plan
30+ days ago