HR Generalist 2 (7595U), SHARE Region - #70729

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included.

Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

• The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence;
• the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice;

and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.

Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.

In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential.

We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities.

To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

SHARE provides human resources and academic personnel support services to the College of Letters and Sciences Divisions of Social Sciences, Arts & Humanities, and Undergraduate Studies as well as related Organized Research Units within the University of California, Berkeley.

The SHARE Mission is to provide the Human Resources, Research Administration, Purchasing and Reimbursement services that departments and ORUs require in a timely and efficient manner, with minimal hand-offs and a culture of collaborative improvement.

This position provides HR support to departments through recruitment, compensation, employee relations, labor relations, payroll, benefits, training and development, visa procurement, interlocation transfers, and other employee services.

Manages appointments end to end for student appointments, visiting scholars / visiting student researchers, affiliates / volunteers, and ASE / GSRs.

Application Review Date

The First Review Date for this job is : Wednesday, July 24, 2024

Responsibilities

Appointment Administration :

Under general supervision, complies personnel information, collects appointment data, monitors appointment spreadsheets and confirms appropriate authorizations and eligibility.

Performs onboarding and benefits counseling as needed.

Generates reports in UC Systems :

• UCPATH, Smartsheets, CalAnswers, GLACIER, VSPA Gateway, Cognos, and Portal Reports for analysis of personnel activity and compliance.
• Monitors appointment end date reports and partners with the department to resolve.
• Monitors Smartsheets for Student Assistant and ASE / GSR appointments.

Work in tandem with UC Teams and departments :

• Onboarding, Payroll, HRIM, Visa, Graduate Division, ELR, APO, and other relevant groups.
• Manages sensitive and confidential information effectively and works in partnership with client groups.
• May maintain records for equal employment opportunity and affirmative action reporting requirements and other records as required to maintain compliance (I-9, EAD, etc).
• Provide guidance to supervisors and managers in developing student job descriptions, facilitating benefits communications, and providing guidance on new personnel policies and procedures related to the student assistant, ASE / GSR, and VS / VSR populations.
• Under general supervision provides advice and counsel to client groups according to established human resources policies and procedures.
• Conducts HR trends analyses and helps develop resulting recommendations.

Required Qualifications

• Possesses basic knowledge of human resources policies, procedures and programs.
• Has working knowledge of HR functional areas such as HR Policy, HCM data entry, benefits, recruitment, and payroll.
• Ability to maintain confidentiality.
• Demonstrated analytical skills to conduct analysis and develop recommendations.
• Excellent listening and customer service skills.
• Demonstrated the ability to apply tact and diplomacy, be persuasive and sensitive.
• Demonstrated ability to handle difficult or volatile situations / individuals effectively.
• Highly motivated, flexible comfortable and adaptable in a fast moving, high pressure, constantly changing environment, with frequent interruptions and shifting multiple priorities.
• Results oriented good organizational skills, creative problem-solving ability, dependable, can work collaboratively on a team.
• Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments.

Education / Training :

Bachelor's degree in related area and / or equivalent experience / training

Preferred Qualifications

• Knowledge of and / or ability to learn campus policies and procedures
• Proficiency with Microsoft Office, Smartsheets and Google web based programs such as Gmail, Google Docs, GoogleSheets, and Google Calendar.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement.

This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs.

It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $31.94 - $37.44.

This position is non-exempt, paid bi-weekly.

• This is a full-time, Career position, eligible for full UC benefits.
• This is a hybrid-friendly position, eligible for 90% remote capability, within the US. The selected candidate will need to report to campus as needed for in-person mandatory annual meetings.

How to Apply

To apply, please submit your resume and cover letter.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.

Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.

The University reserves the right to make employment contingent upon successful completion of the background check.

Other Information

This position is not eligible for visa sponsorship.

Equal Employment Opportunity

The University of California is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.