Admissions Assistants, Temporary

Description :

The Admissions Office is seeking to hire two Temporary Office Assistants. The Temporary Admissions Office Assistants report to the Director of Music Admissions and provide other office support as needed and directed.

As members of the Enrollment Management team, the Temporary Admissions Office Assistants enthusiastically support enrollment goals of talent, excellence, and diversity.

These positions provide clerical assistance and support in a high-volume, fast-paced office environment. Juilliard Admissions receives and processes about 5,000 applications and manages on-site auditions for almost 1,400 music applicants and about 2,700 dance and drama applicants.

INTERVIEWS WILL BEGIN IMMEDIATELY.

These are full-time, temporary, hourly positions. Each position is paid hourly at $22 / hour, and both are eligible for overtime.

There are two shift schedules :

October 2024 (or as soon as possible thereafter) through April 4, 2025 . The employment period may be extended beyond April 3, 2025, should the Office of Admissions need further support.

This longer-term temp must be available for both acting and music auditions (see dates below).

January 20, 2025 through March 14, 2025 . This shorter-term temp only needs to be available for the music auditions (see dates below).

Please specify in your cover letter which shift schedule you prefer and are applying for. You may request to be considered for both shifts through the cover letter.

Submission of a cover letter is a requirement of all applicants for this role.

The Office of Admissions interfaces with the public regularly on campus. Due to the nature of these positions, the successful candidates are expected to work in-person for the full duration of employment.

Regular office hours are Monday through Friday, 9 : 00am-5 : 00pm.

The Temporary Office Assistants are required to be available for all audition days which include weekends, early mornings, and late nights.

Schedule adjustments will be made to stay within a 40-hour workweek. However, if adjustments are not possible due to the workload, overtime hours will be paid per institutional policy.

The successful candidates must commit to the full duration of the work period according to the schedule they are hired for, and must be available to work all audition dates, consistent with their shift, as follows :

• December 14-16, 2024 (music)
• January 9-11, 2025 (acting)
• January 17-19, 2025 (acting)
• January 24-26, 2025 (acting)
• February 28-March 7, 2025 (music)

Working at Juilliard

Founded in 1905, The Juilliard School is a world leader in performing arts education. The school’s mission is to provide the highest caliber of artistic education for gifted musicians, dancers, and actors from around the world so that they may achieve their fullest potential as artists, leaders, and global citizens.

Excellence and professionalism are important guides in how we go about our work, but we also connect to the mission as individuals in the workplace.

We thrive because of our variety of backgrounds and our ability to be open and honest, and we also thrive because we enjoy each other’s company.

We believe that each employee has the responsibility to help shape the Juilliard organizational culture, and we provide opportunities to participate in team-building throughout the year.

Our organizational values focus on excellence, creative enterprise, and equity, diversity, inclusion, and belonging.

We encourage you to read more about how we achieve our mission on our website, juilliard.edu.

Role Responsibilities :

Under the direction of the Director of Music Admissions, the Temporary Admissions Assistant :

• Assists in preparing for auditions, including organizing audition materials, proof-reading audition schedules, responding to general email inquiries, etc.
• Assists the Admissions team in working with faculty leading up to and on the audition days, updating and maintaining the applicant database, reviewing applicant files for completion of required material and verification of all data for admission statuses
• Assists in directing seasonal student workers in their duties.
• Supports the Admissions Coordinator, Operations, including opening, sorting, and distributing mail, processing a high volume of transcripts, letters of recommendation, and other supplemental application materials, phone and reception coverage as needed
• Assists in reading application materials
• Supports other Admissions areas, as assigned

Minimum Requirements :

• Bachelor’s degree
• Previous experience in an office environment
• Highly organized with extreme attention to detail
• Ability to work well with others
• Ability to perform tasks under pressure
• Adept in the use of technology, including Microsoft Office Suite
• Strong oral and written communication skills
• Commitment to maintaining a professional appearance and behavior consistent with the values of Juilliard
• Cultural competency; respect and ease dealing with people from varied backgrounds, belief systems, and orientations

Preferred Background :

• Degree in performing arts or arts administration
• Previous positions in college admissions for the performing arts
• Knowledge of the Technolutions Slate database
21 days ago