AP Accountant

Accounts Payable (A / P) Accountant

The Accounts Payable (A / P) Accountant is responsible for overseeing the entire accounts payable process, ensuring accurate and timely processing of all vendor invoices and payments. This role includes managing the A / P cycle from invoice receipt to payment completion, maintaining compliance with policies and accounting standards, and implementing process improvements. The A / P Accountant will work closely with other departments and provide strategic insights to enhance efficiency, accuracy, and vendor relationships.

Oversee the full A / P cycle, ensuring accuracy and timeliness of all accounts payable transactions.

Provide guidance and oversight to junior A / P staff or clerical assistants as needed.

Oversee the end-to-end accounts payable process, including receiving, validating, coding, and processing invoices in compliance with company policies.

Manage payment schedules to ensure timely disbursement of funds via checks, ACH, or wire transfers.

Ensure all invoices are properly authorized and match purchase orders and receiving documents, resolving discrepancies when necessary.

Maintain the A / P aging report, monitor outstanding payments, and address any overdue invoices.

Reconcile the accounts payable subledger with the general ledger monthly, resolving any discrepancies.

Prepare accruals, adjusting entries, and relevant reports for month-end close.

Establish and maintain strong vendor relationships, resolving issues and answering inquiries as needed.

Ensure compliance with accounting standards, GAAP, and internal policies.

Identify, recommend, and implement process improvements within the A / P function to increase efficiency and accuracy.

Assist with audits by preparing documentation and explaining A / P processes and transactions.

Develop and maintain A / P policies and procedures to ensure consistent and compliant practices.

Strong attention to detail and accuracy in financial documentation.

Excellent organizational and time-management skills.

Strategic problem-solving skills, with the ability to identify and implement process improvements.

Ability to communicate effectively with vendors and internal stakeholders.

Proficiency in accounting software, especially NetSuite, and Microsoft Excel.

In-depth understanding of accounts payable processes, accounting principles, and month-end close procedures.

Strong proficiency with NetSuite (preferred) or similar ERP systems.

Advanced knowledge of MS Excel, including functions such as VLOOKUP and pivot tables.

Ability to exercise independent judgment and make decisions aligned with company policy.

Bachelor's degree in Accounting, Finance, or a related field is required.

Minimum of 3-5 years of experience in accounts payable or general accounting, with at least 1-2 years in a supervisory or full-cycle A / P oversight role.

Experience with NetSuite is highly preferred.

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Standard office environment with occasional remote work flexibility, if approved.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

GBC Food Services, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We value the skills and experience military veterans bring to our team. We support the hiring of returning service members and military spouses.