Duties : Executive assistanceCRO's Agenda planning, organization of meetings, phone calls managementNYCC organization : room reservations, coordination of Adhoc CC with the different stakeholders, invitations Distribution of the NYCC Agenda and Minutes to the different recipients at NY and HO levels, maintain the distribution list archive the files in Agenda and in the Depshare.
Create presentations and diverse reports, maintain the RPC organization chartErnst & Young audit : coordination of EY's requests with the Group Heads, distribution of the files and management of responses to EY's requestsRespond to diverse admin requests from the head office.
General administrative duties for RPC NYTravel planning (flights, hotels, car service), restaurant booking, meal ordering and entertainment / event planningAssistance to RPC NY Managers to prepare their HO visit (meeting agendas, )Meeting organization for RPC managerAssistance to head office visitors : sign in visitors with the building front desk, organize the visits agenda with the different stakeholdersAssistance to the on-boarding of new employees (coordination with HR and IT to make sure the admin and hardware are set up ahead of the new employee arrivalProcess expense reports, order supplies (WB Mason) and manage diverse office needs with the PCS team (confidential bins, copier maintenance, etc.
Event planning and organizationRequirements : - Ability create and adjust presentation- Advance knowledge of Power Point, XL and Word- Minimum 5 years of relevant experience- Excellent communication and interpersonal skills, with the ability to form effective working relationships...
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