Position Title : Office Manager / Executive Assistant
Location : Midtown
5 days in office
Job Summary : The Office Manager / Executive Assistant plays a critical role in supporting the sales team at Hedge Fund .
This multifaceted position combines office management and administrative responsibilities to ensure the smooth and efficient operation of the sales department.
Key Responsibilities :
Office Management :
Office Management : Manage office facilities, including supplies, equipment, and maintenance. Ensure that the office is organized and well-maintained.
Vendor Management : Oversee relationships with office vendors and service providers, including IT, cleaning, and maintenance companies.
Budget and Expense Control : Monitor and manage office-related expenses within budgetary guidelines.
Executive Assistant :
Calendar and Schedule Management : Manage the sales team’s calendars, coordinate appointments, and assist in scheduling meetings and client interactions.
Travel Arrangements : Arrange and coordinate travel logistics for sales team members, including booking flights, accommodations, and transportation.
Document Preparation : Assist in preparing presentations, reports, and correspondence, ensuring accuracy and professionalism.
Communication : Serve as the primary point of contact for internal and external communications, filtering and prioritizing incoming messages and phone calls.
Meeting Support : Prepare meeting materials, agendas, and presentations. Attend meetings, take notes, and distribute minutes as needed.
Client Interaction : Provide support in managing client interactions, maintaining client records, and facilitating communications with clients.
Qualifications :
- Proven experience as an office manager and executive assistant in a professional environment, preferably in the financial industry.
- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Proficiency in office software and tools, including Microsoft Office Suite.
- A proactive and adaptable approach to tasks and problem-solving.
- Attention to detail and the ability to maintain confidentiality.
Education :
A bachelor’s degree in business, administration, or a related field is preferred.
Compensation : Open
Open
Job ID : 15571
15571
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