Office Staff - Attendance Secretary (Part-Time) New Haven Elementary School 2024-2025

The Columbia Public School District is seeking an Office Personnel for New Haven Elementary School.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Interact positively with students, teachers and parents
• Excellent Computer skills : proficient with Microsoft office programs and the student information system
• Data collection and report generation and analysis
• General clerical duties : Monitoring students attendance, sending attendance letters, supply ordering, registration process support, answering the phone, filing, etc.
• Communicates with parents to determine why a student is absent and record it in the system
• Ensure all teachers enter attendance daily and contact them as necessary
• Must be able to prioritize workload and be detail oriented
• Understanding and adhering to Board policies and procedures
• Excellent communication and organizational skills.
• Ability to handle multiple tasks simultaneously.
• Must have proficient typing skills.
• Effective telephone communication skills.
• Accurate and detail-oriented with data management skills.
• Employee must participate in the annual First Aid Provider training, provided at the beginning of each school year.
• Perform other duties as necessary to support the mission and vision of Columbia Public School District.
• Other : Proficient knowledge of Microsoft Office software (Word, PowerPoint, Access, Excel, and Publisher), Google applications, experience with student information system helpful.

DISTRICT EXPECTATIONS

All employees of the District are expected to adhere to the policies and regulations of the Board of Education, maintain appropriate certification and competencies necessary for the position, and demonstrate the values of the district at all times. .

REPORTING RELATIONSHIPS

Reports To : Principal

Supervises : None

QUALIFICATIONS

Minimum : High school diploma

Preferred : Business school / associates degree; prior clerical experience; prior use of office equipment; knowledge of Microsoft office software.

Ideal candidate will have a professional and friendly demeanor with a demonstrated ability to work well with a variety of individuals in a fast-paced environment.

Must be organized, be able to prioritize work load, computer literate, and enjoys working with children.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

ADA REQUIREMENTS

Language : Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence;

Speak with colleagues, athletic staff, administration, and students.

Computation : Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing.

Reasoning : Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables.

Technology : Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software.

Other Skills and Abilities : Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills;

Safeguard confidential information.

• Physical Demands : While performing the duties of this position an employee is regularly required to sit, talk and hear;
• The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds;

Close vision ability to look at a computer screen for long periods of time is required.

Attendance : Consistent and regular attendance is an essential function of this position.

Conditions and Environment : The work environment is frequently chaotic with many students and staff members present and speaking simultaneously.

Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions.

Equal Opportunity Employer