Administrative Assistant II - Dental Diagnostics

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly.

We ask that you keep in mind the following when completing your application :

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.

[email protected] or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible

The College of Southern Nevada, West Charleston campus is recruiting for an Administrative Assistant II to work in the Department of Dental Sciences, Diagnostic Evaluation and Rehabilitation Services.

Duties include, but are not limited to :

Providing administrative support to program directors and faculty for departmental programs.

Preparing faculty contracts.

Coordinating and assisting with processing newly hired faculty and program personnel.

preparing and maintaining budget documents.

Answering phones for assigned programs.

Working with a variety of general office equipment.

Attending meetings and training at various campuses.

Attending program and advisory meetings and maintaining minutes from meetings.

Interacting with students, faculty and administration; maintaining accurate records and files.

Managing and prioritizing job assignments.

Ensuring work products meet established standards of quantity and quality.

Additional duties as assigned.

Required Qualifications

• Graduation from high school or equivalent education and two or more years of progressively responsible relevant work experience which includes providing administrative / program support to professional staff and management;
• performing administrative duties in support of a manager and program; coordinating communications between the manager, staff and program clientele;
• maintaining records and files; preparing a variety of materials using a computer or word processor; assisting customers in completing forms and applications;

OR one year of experience as an Administrative Assistant I in Nevada State service; OR an equivalent combination of education and experience.

Preferred Qualifications

Customer-service oriented.

Attention to detail, excellent planning, organization and time management skills.

Knowledgeable of Work Day and My CSN.

Computer proficiency and in depth knowledge of Microsoft Office platforms, Word, Excel, Power Point.

Good communication skills.

Ability to work independently and manage multiple deadlines.

Problem solving skills.

Excellent interpersonal skills and office etiquette.

Weekly Schedule

Monday - Friday : 8 am - 5 pm, subject to flexibility based on department needs.

Starting Salary

Grade 25, Step 1 $ 42,636.96

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts.

Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions.

As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities;

and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt

Full-Time Equivalent

100.0%

Required Attachment(s)

To be considered for this position, please upload the following documents to your application :

Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover letter

Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken.

Credit is given for classes relevant to the job posting.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Find Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions.

Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box.

If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review.

In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11 : 59 pm the day prior to the position close date.

For more details on this position, please visit our website : My Career at CSN .

CSN is an Equal Employment Opportunity / Affirmative Action institution. For more information, visit http : / / www.csn.edu / nondiscrimination.

Posting Close Date

08 / 30 / 2024

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications.

The search committee will use this information during the initial review of application materials.

All document(s) must be received by 11 : 59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.

S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.