IT Project Manager

Posting Details

Posting Summary

Working Title

IT Project Manager

Role Title

Info Technology Specialist III

Role Code

39113-SW

FLSA

Exempt

Pay Band

Position Number

261R0083

Agency

VCCS-System Office

Division

System Office (Div)

Work Location

Chesterfield - 041

Hiring Range

83,000-93,000

Emergency / Essential Personnel

EEO Category

B-Professional

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday- Friday 8 : 00 AM - 5 : 00 PM or as needed.

Sensitive Position

Job Description

Virginia's community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth's economy.

When Virginia's General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known.

Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunity.

A key concern was Virginia's ability to develop a skilled and knowledgeable workforce to expand the state's economy. Today our community colleges give every Virginian the opportunity to gain a quality education.

With 23 colleges on 40 campuses located throughout the state, Virginia's Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.

The Project Management Office ( PMO ) is part of the Office of the CIO reporting to the CIO and is responsible for managing projects for the VCCS .

These projects include large, complex, and transformational projects such as ERP implementations and upgrades as well as smaller projects for the System Office and individual colleges in the VCCS .

These projects impact faculty, staff, and students at Virginia's Community Colleges.

This position includes the role of Project Coordinator for larger projects, and Project Manager for small to medium sized projects.

As a Project Coordinator this position is responsible for working closely with the Project Manager overseeing enterprise projects.

The Project Coordinator will assist with creating comprehensive action plans concerning resources, budgets, and project schedules.

The Project Coordinator will participate in project design meetings and in coordinating team members to keep workflow on track.

The Project Coordinator will assist with managing project documentation and communication.

Position is non-public facing. Employee provides project management services in support of 25 state agencies across the state.

Employee is expected to work outside of normal business days and hours to meet established business goals and implement projects.

In order to minimize the impact of system changes on students, the nature of the work requires that the employee must be able to work fully remote.

Ensure the efficient operation and continuous improvement of the Team Dynamix ITSM system to support VCCS's IT service management needs.

Establishing and managing VCCS Technology Projects or Programs in compliance with VCCS and relevant Commonwealth of Virginia policies and standards related to Project Management. .

Establishing and maintaining effective communications and coordination within the ITS organization as well as with the System Office, the twenty-three colleges, the Shared Service Center, external state agencies, and all business partners.

Ensuring compliance with VCCS and relevant Commonwealth of Virginia policies and standards related to Program or Project Management.

Provide remote project management consulting services for VCCS colleges, and System Office departments.

Developing reports, correspondence and documentation in order to fulfill administrative reporting requirements.

Contributing to and participating in supporting VCCS Governance and the Information Technology Mission in accordance with the VCCS Information Technology Plan and directions received from the VCCS CIO .

Additionally, this position will be integral to helping to update the VCCS PM toolkit including PM Standards, Guidelines, templates, and best practice processes that meet our level 2 PM authority.

This position requires great attention to detail and the ability to adapt to change and lead others through project processes to ensure the most effective team results.

Must be proactive, able to multitask, organized, and motivated to develop skills and abilities in Project Management.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's / Required Qualifications

Comprehensive knowledge :

• Working knowledge of Project Management standards and PM terminology
• Knowledge of various communications and document management tools which may include G Suite, MS Teams, and SharePoint.
• Experience supporting ERP implementations.

Able to multitask.

• Independent / self-directed learner
• Organized, and detailed oriented
• Motivated to gain a greater knowledge of the Project Management processes and supporting tools.

Considerable knowledge :

An understanding and management capability related to the effective strategic and project planning, development, and implementation of a highly technical and complex information technology infrastructure

Working knowledge :

• Understanding of COV governmental and reporting requirements (IT related) or similar.
• Understanding of Information Technology Investment Management.
• Knowledge of current trends and advancements in information systems and enterprise wide implementation.
• Knowledge of effective means of creating documentation (Project plans, white papers, models, guidelines, user guides, procedures, test plans, implementation plans, etc.).
• Knowledge of design and operational principles applicable to the current enterprise technology infrastructure.
• Understanding of the principles of Total Cost of Ownership ( TCO ).
• Understanding and familiarity with VCCS and COV procurement policies, standards, and guidelines.

Some Knowledge :

Higher education and specifically community colleges.

Considerable skill :

• In all the items listed under comprehensive and considerable knowledge.
• In scope / On-time / on-budget management of IT projects.

Working skill :

• In all the items listed under working knowledge.
• Development of effective staff and vendor relationships.
• Team building.

Ability :

• Ability to prioritize and work under the pressure of multiple demands while meeting / exceeding deadlines.
• Ability to manager large complex projects.
• Ability to manage customer expectations.
• Ability to assimilate and simplify complicated issues.
• Excellent interpersonal skills and ability to interface with all levels of management.
• To learn new things and to apply those when and where appropriate.
• Outstanding oral / written communication.
• To learn new things and apply when and where appropriate.
• To apply general work experience to a task.
• To provide direct supervision for highly skilled staff personnel or external consultants.
• To understand a highly technical and complex work environment, and plan accordingly.
• To be a self-starter and work independently.
• To coordinate multiple projects and priorities.
• To develop and manage timelines and schedules.
• To plan and execute complex tasks.

Additional Considerations

Licensure or Certifications :

PMP or commitment to obtain certification within six months of hire date.

Operation of a State Vehicle

Supervises Employees

Required Travel

Travel as needed.

Posting Detail Information

Posting Number

CLS 3360P

Recruitment Type

General Public - G

Number of Vacancies

Position End Date (if temporary)

Job Open Date

10 / 15 / 2024

Job Close Date

10 / 30 / 2024

Open Until Filled

Agency Website

www.vccs.edu

Contact Name

Jennie Kim

Email

[email protected]

Phone Number

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ).

Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link : https : / / www.

dars.virginia.gov / drs / cpid / PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

This position is defined as a restricted classified position and is dependent upon the continuation of funding. The individual hired will be required to serve a one-year probationary period.

The VCCS offers competitive compensation along with excellent benefits and opportunity for career development.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include : fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment).

Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link : http : / / ethics.dls.virginia.gov /

EEO Statement

The Virginia Community College System, anEEOemployer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce.

Therefore, theVCCSis committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications.

We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

TheVCCSis anEOEand Affirmative Action Employer. In compliance with the Americans with Disabilities Acts ( ADA and ADAAA ), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting

https : / / jobs.vccs.edu / postings / 78279