Office Manager

Job Details

Level

Experienced

Job Location

STR Lancaster - Lancaster, PA

Position Type

Full Time

Education Level

High School

Travel Percentage

Negligible

Job Shift

1st Shift

Job Category

Health Care

Description

Who We Are

STR Behavioral Health is excited to be opening a new outpatient location in Lancaster, PA. In a safe, caring, and compassionate environment, we offer two programs for mental health and substance abuse disorders.

As part of our commitment to our clients, we provide them with the ideal backdrop and help them build the foundations for their long-term recovery.

At all levels of care, our clinical team offers medication-assisted treatment (MAT) options. As part of our Family Support Program, we also encourage and provide multiple opportunities for family therapy at all levels of care to assist loved ones of our current, past, or prospective clients.

What We Offer

• Collaborative environment dedicated to clinical excellence
• Multiple Career Development Pathways
• Company Supported Continuing Education & Certification
• PPO & HDHP Health Plan Options
• Flexible Dental & Vision Plan Options
• 100% Company Paid EAP Emotional Well-Being Support
• 100% Company Paid Critical Illness (with health enrollment plan)
• 100% Company Paid Life & ADD
• 401K with Company Match
• Company-Sponsored HSA, FSA, & DSA Tax Savings Accounts
• Generous Team Member Referral Program
• Parental Leave

How You will Contribute : This position is responsible in assisting in the daily functions of the treatment programming.

These responsibilities include scheduling phone calls, assist with intake needs, orders and distributes supplies. This position is also responsible for maintaining the cleanliness of the facility and safety of employees and clients at all times.

This position helps to create a welcoming atmosphere to all visitors and clients and managing those relationships and contacts while promoting a positive culture between staff, clients and any outside parties.

Position Responsibilities

• Answer and direct phone calls
• Signing in all guests to the facility
• Assist in documentation of client services
• Assist in client needs
• Conduct client check ins
• Manage reception area
• Assisting with new intakes and discharges
• Assist NP / PA / Psychiatrist with scheduling and appointments
• Facilitating clinical groups as assigned by supervisor
• Manage supply inventory and supply ordering including UA POC supply
• Ensure supply / storage areas are kept orderly, organized, labeled and stocked
• Manage and communicate facility tour schedule
• Update facility slideshow to present current and up-to-date information
• Ensure that facility presentations are set up on electronic devices (TVs), staff bios are updated and present
• Ensure that client food / beverage / refreshments as well as reception / lobby areas and provider offices are appropriately stocked and kept orderly
• Ensure that designated smoking areas are being used properly and are up to safety and fire codes and that clients, staff and visitors are using the designated smoking areas
• Report any maintenance / building issues to Executive Director and Property Manager in a timely manner
• Ensure that group spaces, bathrooms, copy room, conference room and other common areas are neat, orderly and stocked with appropriate supplies
• Manage relationships with third party vendors
• Management of facility credit card and Regions updates
• Complete Expense Report for facility credit card on a monthly basis. Collect client payments for OOP insurance costs and report collections to accounting department.

Upload bills from 3rd party vendors to Accounts Payable.

• Open / close building to facility standards as assigned
• Navigate client issues and contact Executive Director with any acute or emergency situations
• APA interventions as needed
• Perform other duties as assigned

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Qualifications

What We're Seeking

Education and Experience

• Minimum high school diploma
• 2 years' experience in the human services or customer service field
• Excellent Organization skills
• Excellent Communication skills
• Knowledge and experience with basic Microsoft software packages
• PHI Access : Office Manager

Physical Requirements

• While performing the duties of this job, the employee will be required to communicate with peers / general public, clients and / or vendor
• Tolerant to various noise levels : noise level in the work environment varies - may be very quiet to moderate
• Job performance will require the ability to move throughout the building as well as sit or remain stationary for extended periods of time
• While performing the duties of this job, the employee may be required to talk or hear, sit, stand. walk, reach, climb or balance, stoop, kneel, crouch
• Ability to lift 50 lbs

Skill Competencies

• Organization
• Exceptional Customer Service
• Effective Communication
• Teamwork
• Consistency
• Adaptability
• Forward Thinking
• Time Management
• Continual Learning & Improvement

STR Behavioral Health Provides equal employment opportunities without regard to race, color, creed, ancestry, national origin, ethnicity, sex, gender, sexual orientation, marital status, religion, age, disability, gender identity, genetic information, service in the military, or any other characteristic protected under applicable federal, state, or local law.

Equal employment opportunity applies to all terms and conditions of employment. STR Behavioral Health reserves the rights to modify, interpret, or apply this job description in any way the organization desires.

This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position.

Reasonable accommodations may be made to reasonably accommodate qualified individuals with disabilities. This job description is not an employment contract, implied or otherwise.

The employment relationship remains "At-Will."