Executive Administrative Assistant

Job Description

Ultimate Staffing is partnering with an internationally recognized 3rd Party Logistics organization to find a highly skilled Executive Assistant to the CEO.

This is an exciting opportunity for individuals with a blend of customer support and executive-level assistance experience to thrive in a dynamic, fast-paced environment.

Executive Assistant to the CEO

Location : West St. Louis County, MO (Onsite, travel required)

Compensation : $50,000 - $65,000 (Plus annual bonus)

Employment Status : Temp-to-Hire

Schedule : Mon - Fri, 8 : 00 AM - 5 : 00 PM

Why This Role?

• Direct Access to Leadership : Work closely with the CEO of a global organization, supporting high-impact decisions and shaping the company's direction.
• Career Growth : The role offers potential for expanded responsibilities, including customer-facing leadership opportunities.
• Exciting Travel Opportunities : Travel across North America and Mexico with the CEO to meet with top-tier clients.

Key Responsibilities :

Executive Support : Manage the CEO's calendar, schedule client meetings (both onsite and virtual), and organize travel arrangements.

Attend meetings, take notes, and send follow-up communication.

• Client Management : Act as the primary contact for high-profile clients, resolving escalated issues and providing exceptional customer service.
• Presentations & Communication : Develop and deliver presentations for client reviews, account updates, and sales pitches.

Handle both internal and external communications on behalf of the CEO.

• Travel Coordination : Travel with the CEO to meet clients and prospects, both nationally and internationally (up to twice per month for short trips).
• Team Coordination : Collaborate with internal stakeholders and delegate tasks to the Operations team as needed.

What You'll Bring :

• Education : A Bachelor's Degree or higher is preferred, but not required.
• Experience : 3-5 years of experience in administrative, sales, or executive-level support, with a background in customer service or account management.
• Skills : Strong organizational and communication skills, with a keen ability to manage multiple tasks efficiently. Experience working with CRMs and business software is essential.
• Flexibility : Willingness to adapt to the CEO's schedule and business needs, including occasional travel.

What Makes You Stand Out :

• Professionalism : A high degree of polish and professionalism, especially when interacting with senior leadership and clients.
• Problem-Solver : Ability to think critically and proactively address client concerns and operational challenges.
• Customer-Focused : A passion for delivering exceptional service and building strong client relationships.

If you're ready to make an impact, contribute to an innovative team, and grow your career, we want to hear from you! Apply today to join a thriving organization at the forefront of the logistics industry.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the

To apply please email your resume to [email protected]