DESCRIPTION :
The Billing Coordinator is responsible for gathering and reviewing billing data from various vendors and ensuring the accurate processing of 50-80 invoices each month.
They help customers by generating shipping documents and working closely with the IT team to troubleshoot system issues.
The role also involves checking air and ocean freight rates, managing accounts payable and receivable, and handling billing tasks using CargoWise.
Strong attention to detail, proactive problem-solving, and effective communication with vendors and internal teams are key to success in this position.
ROLE RESPONSIBILITIES :
- Collect and review billing data from 6-8 vendors, ensuring accurate invoice processing.
- Communicate with vendors to obtain data in the required format.
- Assist customers by generating shipping labels, commercial invoices, packing lists
- Collaborate with the IT team to troubleshoot and improve automation systems.
- Ensure accuracy in air and ocean freight rates and manage accounts payable / receivable entries.
- Handle billing tasks.
- Proactively respond to customer inquiries and work with internal teams to resolve issues.
- Maintain detailed records and ensure all billing-related tasks are completed accurately and on time.
- Coordinate with internal departments and external vendors for efficient problem-solving and workflow management.
QUALIFICATION AND SKILL REQUIREMENTS :
Required
- Strong attention to detail and accuracy in handling billing data and documentation.
- Excellent communication skills for interacting with vendors, customers, and internal teams.
- Ability to generate shipping documents (labels, invoices, packing lists).
- Ability to work independently while managing multiple tasks and priorities.
- Strong organizational skills to manage and process 50-80 invoices per month.
- Proactive mindset to anticipate and address potential issues before they escalate.
- Proficient in MS Office (Word, Excel and Outlook)
3 days ago