EXECUTIVE ADMIN ASSISTANT

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EXECUTIVE ADMIN ASSISTANT

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Position Details

Job Title : EXECUTIVE ADMIN ASST

Position Number : 8100317

Job Category : University Staff

Job Type : Full-Time

FLSA Status : Non-Exempt

Campus : Chicago-Water Tower Campus

Department Name : SCHOOL OF BUSINESS

Location Code : SCHOOL OF BUSINESS (02200A)

Is this split and / or fully grant funded? No

Duties and Responsibilities

Executive Administrative Assistant to the Dean is charged with establishing and sustaining efficient coordination and operation of the Dean’s affairs.

Supports administrative needs of the Dean’s Office; acts as the right hand of the Dean.

• Screens calls; maintains the Dean’s calendar, ensuring that deadlines and events are maintained and chronicled; creates meeting agendas; takes notes, etc.
• Acts as a liaison between the Dean and Associate / Assistant Deans, department chairs, directors, faculty, staff, and students.
• Supports the Dean in meetings and on committees.
• Interfaces as the liaison for the School’s Board of Advisors.
• Prepares sensitive and confidential correspondence, reports and minutes; composes routine correspondence for the Dean’s signature.
• Communicates information and responses to internal and external constituents.
• Acts as an integral connection between the Dean’s office and faculty and staff.
• Maintains confidential files.
• Arranges meetings.
• Manages all aspects of the Dean’s travel, including booking, itineraries, and expense reports.
• Organizes receptions and special events.
• Greets guests to the Dean’s Office and provides hospitality.
• Monitors budgets; prepares expense reports; reconciles the Dean’s credit card; creates periodic analyses, projections, and reports.
• Performs related duties as required.

Minimum Education and / or Work Experience

Must have completed college and at least five years of related experience. Experience in higher education strongly preferred.

Excellent communication and organizational skills are required.

Qualifications

Strong interpersonal, organizational, reasoning, and problem solving skills; ability to interact with and foster good relationships with internal and external customers;

excellent verbal and written communication skills are essential. Ability to maintain confidentiality. Ability to maintain accurate and detailed records.

Must have attention to detail and the ability to handle multiple projects under pressure.

Computer Skills

Advanced knowledge of MS Office Suite, proficiency with Internet and email applications.

Physical Demands

Repetitive Motions

Working Conditions

Irregular Hours

Open Date

09 / 10 / 2024

Special Instructions to Applicants

Diversity and Inclusion Statement

Diversity, Equity, and Inclusion : As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion .

We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees.

Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance.

We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have a bachelor's degree?
• Do you have at least five years of related experience?
• Why do you want to work for Loyola University Chicago?

Open Ended Question)

How did you hear about this employment opportunity?

Open Ended Question)

Applicant Documents

Optional Documents :

Loyola University Chicago Information : (773) 508 - 6000

The experience expected from applicants, as well as additional skills and qualifications needed for this job are listed below.

1032 W Sheridan Rd Chicago, IL 60660

2018 (c) Loyola University Chicago University Policies

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