Accounts Payable Specialist

Job Description

Job Description

SUMMARY : The Accounts Payable Specialist is crucial in ensuring accurate and timely processing of invoices, maintaining meticulous records, and supporting the overall financial operations of Ohio Gratings, Inc.

This role involves managing multiple tasks efficiently and adapting to various assignments as directed by management.

This job description does not describe all activities, duties, responsibilities, or physical demands that are required of the employee for this job.

Likewise, the work environment described is merely representative. Duties, responsibilities, activities, physical demands, and work environment may change at any time with or without notice.

ESSENTIAL DUTIES / RESPONSIBILITIES :

Accounts Payable Processing :

• Process daily accounts payable entries and reconcile vendor statements using the Epicor ERP system.
• Review, verify, and process incoming invoices, ensuring accuracy and compliance with company policies.
• Manage and resolve discrepancies related to purchase orders and invoices, working closely with vendors and internal departments to address issues.
• Prepare and process payment runs, including checks and electronic transfers, ensuring timely and accurate payments.

Record Keeping and Documentation :

• Maintain accurate and organized records of all accounts payable transactions, including invoices, payment confirmations, and correspondence.
• Ensure that all documentation is complete and compliant with company policies and audit requirements.

Monthly and Year-End Closing :

• Assist in the monthly closing process by preparing and reconciling accounts payable reports and ensuring all transactions are recorded accurately.
• Support year-end closing activities, including audit preparations and the provision of necessary documentation.

Vendor Relations and Communication :

• Serve as the primary point of contact for vendor inquiries, resolving payment issues and discrepancies in a professional and timely manner.
• Foster and maintain positive relationships with vendors to facilitate smooth operations.

Financial Analysis and Reporting :

• Analyze accounts payable reports to identify trends, discrepancies, and areas for improvement.
• Assist with financial reporting and provide data as needed for budgeting and forecasting purposes.

Compliance and Process Improvement :

• Follow Ohio Gratings, Inc.’s established accounting processes and policies, ensuring adherence to internal controls and compliance requirements.
• Contribute to the development and implementation of process improvements to enhance efficiency and accuracy in accounts payable functions.

Administrative and Miscellaneous Tasks :

• Perform other accounting, financial, or administrative tasks as required or directed by management.
• Support cross-functional teams with financial data and analysis as needed.
• Perform other duties and cross train as assigned by management.

EDUCATION, WORK EXPERIENCE, AND PROFICIENCIES :

• Associate degree in accounting or business with a focus on accounting is required.
• Minimum of two years of experience in accounting, with a preference for experience in manufacturing accounts payable.
• Proficiency in Microsoft Word and Excel.
• Strong written and verbal communication skills.
• Demonstrated ability to manage multiple projects simultaneously and prioritize tasks effectively.
• Strong organizational and analytical skills.
• Experience with Epicor ERP system is highly desirable.

Physical Requirements :

• Sitting : Ability to sit at a computer desk for extended periods, performing data entry and other computer-based tasks.
• Mobility : Ability to walk around the manufacturing floor as needed for cross-departmental coordination and to understand the operational environment.
• Stairs : Ability to take stairs when necessary to access different areas of the facility.
• Visual and Manual Dexterity : Good visual acuity for reviewing documents and data, and manual dexterity for operating office equipment.

EEO STATEMENT : Our comapny is an equal opportunity employer and affords equal opportunity to all applicants without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other characteristic or status protected under local, state, or federal laws.