Procurement & Asset Management Director

Position is posted on a continuous basis until a sufficient amount of qualified applications are received.

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Applicants who are interested in the position are encouraged to submit an application promptly; notice will not be announced prior to closing the posting.

• This position plans, manages, and coordinates the activities and operations of the City’s procurement and asset management functions;
• assists in special projects; provides advice to the City Manager and various departments related to solicitation methods, processes, negotiations, contractual provisions, city-owned assets including real property, and ethical mandates;
• recommends policy for procurement and asset management matters; assesses city-owned assets to identify opportunities for cost-savings and revenue generation, including as necessary by managing, acquiring or disposing of real property;

makes presentations to City Council; prepares various reports; and develops procedures as appropriate.

This position is classified as an Administrative, exempt, full-time position with a 40 hour work-week.

Responsibilities :

Manages the operations and supervises the procurement and asset management staff; trains staff; assigns tasks; evaluates performance;

and recommends disciplinary action as needed.

• Plans, organizes, directs, and reviews a wide variety of programs, projects, and activities related to procurement and asset management activities meeting ethical and legal requirements of the City.
• Performs market research; reviews quotes; and compiles / analyzes data.
• Coordinates the bid process with other departments within the city; determines whether bid process is best process to meet need of departments;

and recommends alternatives if appropriate.

• Examines requisitions and prepares complex bid specification for goods, services, and equipment.
• Approves all requisitions and manages the bid process.
• Obtains input from the City Attorney, risk staff and / or consultants, and other relevant departments to ensure that legal requirements, insurance requirements, and inventory controls, respectively, are maintained throughout the procurement process.
• Reviews and approves purchase orders.
• Maintains detailed records of solicitations; proposals; bid process; and contract awards.
• Provides technical expertise regarding assigned functions and develops policies and procedures for the same.
• Maintains and updates the Procurement Manual.
• Oversees the administration of all City contracts in collaboration with each user department and the City Attorney to ensure compliance with the City’s needs as well as all legal requirements;

collaborates with attorneys in evaluation criteria, bid protests, and all procurement and asset management related litigation.

• Maintains the City’s contracts on the city’s contract management software.
• Reviews and monitors all City contracts in collaboration with user departments.
• Responsible for maintaining accreditation of procurement with the National Institute of Governmental Purchasing (NIGP).
• Implements best practices as defined by NIGP.
• Conducts research together with user departments on initiatives to reduce costs and to increase products’ / services’ quality and timely delivery.
• Responsible for recording and tracking of all fixed assets utilizing the City’s fixed asset software system.
• Analyzes life cycle and replacement of fixed assets.
• Prepares reports on buy-lease-maintenance recommendations.
• Assesses the City’s real estate assets and real estate needs to advise the City Manager and Council.
• Facilitates the acquisition and disposition, via sale or lease, of real property on behalf of the City through research;

procurement of third-party vendors such as consultants, surveyors, and appraisers; contract negotiation; and coordination with internal and external agencies, as required.

Performs other related job duties as assigned.

Minimum Education and Experience :

• Must possess at least a Bachelor's degree in finance, business administration, accounting, political science, or a related field.
• Must possess at least five (5) years of related work experience in government finance, procurement, asset management, or contract management.
• Two (2) years of supervisory or management experience is strongly preferred.

Special Qualifications :

• Hold a Certified Public Procurement Officer (CPPO) or Certified Public Procurement Buyer (CPPB) professional certification or obtain within one (1) year of hire.
• Must possess a valid driver license with an acceptable driving record.
• Requirements exist at the time of hire and as a condition of continued employment.
• Applicants must complete all requirements established by the City of Doral for employment. This may include, but is not limited to, a written examination, a psychological exam, a polygraph examination, a comprehensive background investigation, and a job-related medical examination including a drug / alcohol screening test.
• Must be a non-smoker.

Knowledge, Skills and Abilities :

• Knowledge of budgeting principles and practices.
• Knowledge of federal and state grant procurement requirements along with FEMA emergency reporting requirements.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
• Knowledge of small office equipment, including copy machines or multi-line telephone systems.
• Skill in using computers for data entry, word processing, and / or accounting purposes.
• Ability to organize information and make basic analysis of data for report compilation.
• Ability to understand and comply with written and verbal instructions, guidelines, and operating procedures.
• Ability to maintain efficient operational records and prepare accurate reports.
• Ability to establish and maintain effective working relationships with supervisors, employees, and the public.
• Ability to make rational decisions.
• Ability to prepare and / or process purchase orders.
• Ability to be fluent in the English language.
• Ability to communicate in Spanish is a plus.

Physical Demands :

The work is light work. The employee is frequently required to apply 10 pounds of force to lift, carry, push, pull or otherwise move objects.

The employee is occasionally required to exert up to 20 pounds of force to move objects. In addition, positions in this classification typically require balancing, feeling, grasping, handling, perceiving sounds at normal speaking levels, discriminating among sounds, lifting, manual dexterity, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, expressing ideas by the spoken word, visual acuity to analyze data / work with color or depth perception / determine accuracy or observe facilities / operate motor vehicles or equipment, and walking.

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