Accounts Payable Specialist

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life.

We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

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Please to apply internally.

Accounts Payable Specialist

The Accounts Payable Specialist will be a highly motivated individual with a can do’ attitude, critical thinking skills, analytical mind, able to work independently, and be a team player.

They must be able to work in a high volume, fast-paced environment and demonstrate good communication skills. They will be responsible for managing the accounts payable process for their assigned property(s) while fully understanding and enforcing standard operating procedures relating to accounts payable and the planned purchase process.

The Accounts Payable Specialist supports the AP Leadership team within the areas of invoice processing, purchase orders, and additionally assigned tasks and / or projects.

Job duties include, although are not limited to :

• Process and code invoices ensuring proper department / account coding to route invoices for approval in BirchStreet.
• Reconcile 3-way match variances (purchase order to receiving to invoice).
• Process weekly payment runs (check, virtual master card, direct deposit).
• Review outstanding payments.
• Complete weekly On Hold Reports for the property finance and purchasing teams.
• Respond promptly to vendor and property phone calls and emails.
• Managing key relationships with both internal and external parties.
• Processing rush requests while acting with a sense of urgency for time sensitive items.
• Reconcile vendor accounts and statements, investigating and resolving any discrepancies.
• Voiding invoices / credits / payments, placing stop payments, and reissuing payments.
• Cleaning up of property(s) for month end.
• Reconciling the AP Aging Report and the AP Trade accounts.

AVERAGE % OF TIME ON BASIC FUNCTIONS

• 65% Processing invoices, completing weekly On Hold Reports, and responding to vendor and property emails / messages / calls in a timely manner
• 20% Completing weekly payment runs and responding to rush requests while acting with a sense of urgency for time sensitive items
• 15% Performing vendor statement reconciliation, requesting voids and stop payments, reviewing outstanding payments and credits, month end reporting, other miscellaneous functions

In addition, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be determined based upon the particular requirements of the department :

• Maintain refund check log of checks received from vendors.
• Review incoming mail for returned checks, invoices, and statements.
• Set up vendors in Great Plains, ensuring Federal Tax ID numbers are obtained for 1099 vendors. Request for W-9 forms to be completed and filed for each vendor.
• Provide training to property associates on AP process including, but not limited to, the planned purchase process and our department’s role within the full cycle.
• Assisting with internal and external audits by providing documentation, explanation, and support as needed.
• Review integration failures.
• Additional duties as necessary and assigned.

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities :

• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.
• Requires good communication skills, both verbal and written.
• Must possess basic computational ability.
• Must possess basic computer skills.
• Knowledge of computer accounting programs, preferably Great Plains and Birchstreet.
• Ability to solve problems and make rational decisions.
• Knowledge of Resort and Hotel operations.
• Ability to work and communicate with multiple teams and functions
• Proactive with strong time management skills; a self-starter, that is effective working in a team and independently.
• Understands the importance of building vendor relationships.
• High School or equivalent education required. Bachelor’s Degree preferred
• Previous experience in Accounts Payable required
• Excellent organizational skills required
• Strong written and verbal communication skills required
• Most work tasks are performed indoors. Temperature generally is moderate and controlled by corporate office environmental systems
• Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
• Talking and listening occur continuously in the process of communicating with fellow associates, supervisors and leadership.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Requires manual dexterity to use and operate all necessary equipment.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

This description is intended to indicate the typical kinds of tasks and levels of difficulty that are required of positions given this title.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

It is not intended to limit or in any way modify the right of any manager to assign, direct and control the work of employees under his / her supervision.

The pay scale for the AP Specialist is from $22.00 / hour - $26.00 / hour. The pay scale is the base salary or hourly wage range, exclusive of incentive pay such as commissions, piece rates, gratuities, and the like, that Montage reasonably expects to pay for the position.

Please let us know if you have any questions.