GRANTS AND CONTRACTS MANAGER, DCRI

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe.

Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center.

The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Responsibility / Duty

Supervisory, training, mentoring, and coaching responsibilities of project team members in post-award financial management of restricted sponsored projects, including grants and contracts.

Coordinates project team members, systems, and procedures for processing sponsor-supported contracts and agreements.

2. Oversees the post-award review of all extramural funding, including government and non-government grants, foundation awards, and contracts on behalf of the departments and its functional groups to assure institutional and sponsor compliance, budgetary appropriateness, and compliance of grant and contract awards to applicable governmental guidelines.

• Prepares and submits fiscal reports as required and performs in-depth financial analysis and forecasting for complex trials.
• Manages re-budget requests, Buy@Duke, Procurement, A / P - A / R oversight, S4 Financial System, prior approval requests, and all external partner engagement activity, including but not limited to members, i.

e., DSMB, CEC, etc., sub-recipients, consultants and vendors.

nteracted with principal investigators, project leaders, business managers, central grants administration, and granting agencies regarding contract interpretation and sponsored programs policies;

assisted with contract negotiations and redistribution of grant funds.

Job Requirements

Minimum Education / Training

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.

Minimum Experience

Research or grants education and / or certification is preferred.

Specific Skills (Required Field)

Leadership Skills : Demonstrated leadership abilities to guide teams and projects effectively.

• Innovative Problem-Solving Skills : Proficient in identifying complex problems and developing creative, practical solutions.
• Analytical Skills : Strong capability in analyzing data and formulating accurate conclusions. Ability to build budget and forecasting scenarios and articulate them to the project team.
• Adaptability to Technology : Learning and adapting to changing grants and contract management technologies.
• Grants and Contracts Systems Proficiency : Full command of grants and contracts systems.
• MS Office Suite / Adobe Acrobat Pro Proficiency : Solid working knowledge of MS Office Suite (Word, Access, Excel, PowerPoint).

Advanced Excel skills.

• Communication Skills : Ability to communicate verbally and in writing effectively with all levels of the organization.
• Multitasking Abilities : Capacity to manage and prioritize multiple projects / tasks simultaneously.
• Reporting Skills : Ability to create comprehensive verbal and written reports.
• Federal Rules and Regulations Knowledge : Comprehensive understanding of federal rules and regulations relating to grant and contract activity and the ability to apply this knowledge to Duke University policies and procedures.
• Grants and Contracts Process Knowledge : In-depth knowledge of processes, systems, and offices involved in grant and contract submission and management.
• Research Conduct Knowledge : Understanding the responsible conduct of research and managing advanced compliance issues.
• Cost-Sharing and Effort Allocation Knowledge : Familiarity with processes and systems related to the management of cost-sharing and effort allocation.
• System Experience : Experience with functions in SPS, S4, and grants.duke, SES, iForms, eCrt, and other related systems associated with assigned duties.

Licensing / Certification

Supervisory Responsibility

Does this job include supervisory responsibility? Yes No

If Yes, select all that apply :

Gives work assignments to others

Reviews completeness and accuracy of the work of others

Gives recommendations, advice, or guidance to others

Completes performance evaluations for direct reports

Makes personnel recommendations (including promotion, hiring, and disciplinary actions)

Financial Responsibility

Does this job include financial responsibility? Yes No

In what ways will the position be responsible for managing operating budgets, grants, or capital budgets (Select all that apply)?

Develops budget recommendations

Prepares budget requests and written narrative

Reviews expenses against budget

List the annual operating budget amounts for which the position will be responsible.

$ 22M per year

Payroll $ 8 M

Capital $ 0

Purchasing - Vendors / Members $ 5 M

Other, please specify : Subrecipients $ 9M

Job Conditions

Indicate the surroundings or working conditions of the job (Select all that apply).

Usual office-type working conditions

Indicate the physical skills required to perform the job (Select all that apply).

Walking

Climbing

Crawling

Carrying

Kneeling

Standing

Sitting

Stooping / Crouching

Grasping

Stooping

Hearing / Listening

Lifting, Maximum Weight :

Reaching

Other, please specify :

Additional Comments

This is a fully remote position.

• NOTE : This position may have an opportunity to work remotely. All Duke University and Duke Health remote workers must reside in one of the following states or districts : Arizona;
• California; Florida; Georgia; Hawaii; Illinois; Maryland; Massachusetts; Montana; New Jersey; New York; North Carolina; Pennsylvania;

South Carolina; Tennessee; Texas; Virginia or Washington, DC., Washington (State), Connecticut, Indiana, Michigan, Maine, Ohio and New Hampshire

Minimum Qualifications

Education

Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program.

Research or grants education and / or certification is preferred. Successful completion of the Research Administration Academy (RAA) and Advanced Grants Management is required.

Employees hired into this classification without the expected credentials will work closely with their manager to schedule and successfully complete all training (12 months to complete RAA and an additional 6 months to complete AGM).

Successful completion of all expected training will be an annual performance goal until complete. Upon completion of expected training, the employee must maintain Research Administration Academy (RAA) certification and Advanced Grants Management (AGM) certification by completing continuing education requirements.

Certified Research Administrator preferred.

Experience

Work generally requires three years of relevant grants and contracts experience.

Duke is an Affirmative Action / Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.

To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard.

All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions : Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and / or mental abilities.

Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.