Accounting Supervisor

The City of Rohnert Park is seeking an Accounting Supervisor to join its Finance Department. Incumbents in this position are skilled in recommending and implementing best practices for internal controls and segregation of duties.

This position will oversee the process of collecting and organizing analytical data related to Enterprise, General Fund revenues, other financial activities and reporting.

This position provides supervision of assigned staff and oversight of the City's utility billing operations and revenue collections, and requires the ability to establish and maintain effective working relationships with City officials, employees, and the general public.

Read the overview of this opportunity to understand what skills, including and relevant soft skills and software package proficiencies, are required.

DEFINITION

Under general direction, plans, directs, administers, supervises, and participates in the daily operations and activities of a variety of accounting functions in the Finance Department, including accounts payable, accounts receivable, budget development, coordination of auditing functions, system administration of the accounting software, State and Federal financial reporting, payroll, utility billing, and / or business license processing work;

acts as the Finance Manager or Finance Director in their absence; and performs related work, as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Finance Manager or Finance Director. Exercises direct and general supervision over assigned professional, technical, and clerical staff.

CLASS CHARACTERISTICS

This is a full supervisory-level class in the accounting functional area that exercises independent judgment on diverse and specialized accounting functions and has significant accountability and ongoing decision-making responsibilities associated with the work.

Incumbents organize and oversee day-to-day financial processing, reporting, and record-keeping activities and are responsible for providing professional-level support to the Finance Manager and / or Finance Director in a variety of areas.

This class is distinguished from the Finance Manager by the latter's responsibility for the management and coordination of the staff and activities of the entire Finance Department.

This class is further distinguished from the Finance Director by the latter's responsibility for the administrative planning and policy activities of the Finance Division.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, organizes, assigns, supervises, and reviews the work of technical accounting and office support staff in the Finance Department;
• trains staff in work procedures; provides policy guidance and interpretation to staff; evaluates employee performance and works with employees to correct deficiencies;

recommends and implements disciplinary procedures; assists in selection and promotion.

• Monitors activities of the assigned work unit; recommends improvements and modifications and prepares various reports on operations and activities, including workload and workflow statistics.
• Recommends and implements goals, objectives, policies and procedures, and changes to applicable City codes; establishes schedules and methods for assigned accounting functions.
• Determines and recommends staffing needs for assigned activities and projects; participates in the annual budget preparation;

prepares detailed cost estimates with appropriate justifications, as required; maintains a variety of records and prepares routine reports of work performance.

Responds to inquiries from other accounting and finance staff, other departments, and the public regarding assigned accounting functions;

investigates complaints and sensitive / confrontational issues; recommends corrective actions to resolve issues.

Monitors and coordinates the preparation, balancing, and reconciliation of journals, ledgers, and other accounting records;

prepares or directs the preparation of records and reports for submission to various regulatory and other governmental agencies.

• Establishes and maintains internal control procedures and ensures that accounting standards are met and performs responsible accounting, financial and / or budgetary document processing, document review, and program support work.
• Maintains operational and accounting records; oversees the proper and timely destruction of records.
• Provides for the timely production of financial reports for the City, Federal, State, and other outside agencies.
• Sets up, maintains and monitors accounts for City funds, facilities and operations; ensures the fiscal integrity of the City’s General Ledger and financial systems and ensures that the financial systems are fully functional;

recommends, designs and implements changes in accounting systems and procedures.

Prepares and reviews journal vouchers for correctness; reconciles accounts and balances with General Ledger; investigates and resolves discrepancies;

determines and authorizes necessary adjustments.

Provides departmental personnel with quality solutions to complex financial, fiscal, accounting, policy and budget problems;

coordinates and performs a variety of financial analyses for other departments, divisions and outside auditors.

• Reviews and audits grant contracts, amendments and other documents to ensure grant compliance; provides guidance on monitoring and reporting status of State and Federal grants.
• Ensures all bank reconciliations, pay requests, reports and schedules are accurate and completed in a timely manner.
• Designs and performs internal and external audits; acts as the primary contact for all fiscal audits performed on governmental units of the City.
• Gathers data required for tax returns, such as fuel used or hazardous materials generated, calculates taxes owed and prepares tax filings, such as sales taxes, hazardous waste tax returns, fuel tax returns and filings for any nonprofits associated with the City.
• Performs costing and research related to employee negotiations.
• Controls, updates and maintains capital asset system.
• Researches costs of City services and analyzes fees charged; identifies inaccuracies, misclassification of funds or inefficiencies and recommends and implements corrective measures.
• Prepares schedule of federal expenditures and analyzes federally funded Construction in Progress (CIP), and processes bond draws for reimbursement of project expenses.
• Prepares annual budget documents and budget reports; completes budget to actual analysis; prepares or reviews resolutions and ordinances;

implements adopted policies; prepares presentations and reports; attends City Council meetings and makes presentations.

Performs other related duties as assigned.

In performing the duties described above, the incumbent is expected to :

• Provide outstanding and friendly customer service
• Create and maintain a respectful and collaborative working environment
• Communicate honestly and behave in a manner that is ethical, legal and fiscally responsible
• Demonstrate care for the organization, customers, and coworkers
• Perform work of the highest quality possible
• Practice and encourage initiative and innovation to improve the workplace

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying.

A typical way to obtain the required qualifications would be :

Equivalent to a bachelor's degree from an accredited college or university in accounting, finance, business or public administration, or a closely related field, and three (3) years of increasingly responsible professional accounting experience, including one (1) year of lead experience, preferably in a governmental or public agency setting.

Licenses and Certifications :

Possession of, or ability to obtain, a valid California Driver's License by time of appointment and a satisfactory driving record.

TO APPLY :

To be considered for this opportunity, please visit "Job Opportunities" at www.rpcity.org for an online application and the required supplemental questionnaire.

Work history must include all employment for the last ten years. All applications will be screened for completeness and possession of minimum qualifications.

Applications will be reviewed in detail to identify the most qualified candidates to interview.

PLEASE NOTE : You may submit a resume or other relevant documents to further describe your qualifications; however, "See Resume" will not meet the requirements to submit a complete application, including employment history, or be accepted in lieu of responses to supplemental questions.

If you need assistance applying online, please click on the Application Help / FAQ's link : https : / / www.governmentjobs.com / home / faq.

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