FINANCE OPERATIONS MANAGER

The New York City Campaign Finance Board manages New York City’s small donor democracy program and educates and engages voters via NYC Votes.

The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress.

We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City’s small donor democracy program.

We are dedicated to making New York City’s local democracy more open, transparent, and equitable. You would be working with a team that is mission-driven and committed to continuous improvement.

The New York City Campaign Finance Board is looking for an experienced Finance Operations Manager to join our team. The selected candidate, as a Junior Manager, will report to the Director of Financial Services and provide support with managing the CFB’s Budget and Contract portfolio and ensure processes are in line with city-mandated directives amongst other responsibilities.

Responsibilities include, but are not limited to :

• Run weekly info advantage expense reports.
• Prepare the quarterly OTPS surplus / needs reports.
• Enter quarterly financial plans / adjustments using FMS2.
• Participate in FMS2 exercises, such as entering the CFB quarterly financial plans for PS & OTPS
• Process approved payments into FMS3 as needed.
• Track P-card’s (agency credit cards) spending and initiate OTPS budget modifications as requested.
• Create PowerPoint presentations and spreadsheets related to support CFB Financial Services.
• Conduct audits; and monitor contracts and purchase order payment allocations in accordance with scope of work, work orders, work authorization memos, etc.
• Monitor contract payments against contract-approved rates.
• Meet with vendors and programs to discuss vendor account statements.
• Assist programs with the review of existing contracts and assist with the development and initiation of corrective action plans if needed.
• Ensure new contract specifications are clear regarding payments, contract specification / rates.
• Assist the Director of Finance on other related assignments as needed.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)

We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table.

If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.

Knowledge

• Knowledge and experience using FMS2 / 3 and info advantage reports.
• Knowledge and experience of FMS2 / Crystal Reports.

Skills

Microsoft Excel skills at intermediate level or better.

Abilities

• Ability to communicate with staff at different levels of the organization.
• Ability to analyze financial data and reports and make recommendations.
• Efficiency and the ability to prioritize, multitask, and manage time effectively.

Other / Preferred Qualifications

• Three years or more experience in NYC government finance and procurement functions.
• Demonstrated interest and commitment to public service.
30+ days ago