Executive Assistant, Foundation

Overview

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members.

Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Executive Assistant assists with administrative, scheduling and clerical matters and coordinates the activities of the office through communication with staff from various corporate and division-level departments, board members, medical staff, support services, public constituents, and co-workers.

Also responsible for office maintenance (cleaning, repairs, etc.) and management of construction projects and moves.

This position will follow a hybrid schedule 2-3 days in the Edison office. Days may vary based on departmental needs.

Responsibilities

A day in the life of a Executive Assistant at Hackensack Meridian Health includes :

Work with the Senior Development Officers making all arrangements for meetings, conferences, and seminars. Coordinate mailings for both foundations.

Maintain accurate filing systems. Prepare correspondence, letters, reports, and assume responsibility.

• Serve as a liaison and provide support for auxiliaries
• Support the Board via effective communications. Maintain official board documents and maintain meeting minutes and attendance.

Coordinate all aspects of the board meetings and notify trustees of meetings and prepare and distribute board packets well in advance of board meetings.

Work with staff to maintain an accurate tracking system of the Foundation's pledges, gifts, gifts-in-kinds and record integrity.

Enters gift information into Foundation data base adhering to previously established codes and procedures.

• Prepare and mail donor and honor / memorial thank you letters.
• Generate reports as necessary including donor lists and donor reports and donor mailing labels. Create queries, reports and maintain donor records via Blackbaud system.
• Provides assistance with foundation telephone coverage when needed. Answer foundation telephones, takes messages, directs to voice mail or to appropriate person.
• Assist in the maintenance of the foundation procedures manual.
• Backup to the Foundation Special Events Associate.

Qualifications

Education, Knowledge, Skills and Abilities Required :

• High School diploma, general equivalency diploma (GED), and / or GED equivalent programs.
• Highly functional with Microsoft Office Suite.
• A minimum of one year experience in grants and / or foundation processing.

Education, Knowledge, Skills and Abilities Preferred :

• Associate or Bachelor's level degree.
• Experience with Blackbaud system to maintain donor records, Raisor's Edge and / or other fundraising / CRM management software.
• Prior healthcare experience.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!