Temporary Facilities Project Coordinator

Our client, a prestigious university located in Cambridge, MA, is seeking a Facilities Project Coordinator to support various logistics and planning efforts.

This is a full-time, temporary position with a duration of approximately 3 months. The hours for this position are Monday - Friday onsite from 8am to 4pm, and compensation for this role ranges from $25-$27 per hour depending on experience.

Qualified and interested individuals are encouraged to apply today for immediate consideration.

Responsibilities :

• Create inventory database of staff equipment and furniture in existing residence hall to be renovated via on-site walk throughs with staff and "clean-out" vendors.
• Research costs of staff equipment and related furnishings to build a budget for future purchase in this residence hall and another to be opened in Summer 2025
• Plan for recycling and donating items that will not be needed
• Quantify inventory to be stored for duration of renovation by moving & storage companies to get estimated costs
• Maintain spreadsheet of residence hall gym portfolio equipment
• Label all existing gym equipment in 25 fitness rooms
• Inventory all existing plastic picnic tables on campus to enable planning for donation of plastic picnic tables and purchase of new permanent picnic tables
• Support Director with inputting summer project scoping information into MIT templates to be ready to be presented to colleagues at a series of meetings in January
• Related, submit information requests to Environment Health & Safety for hazardous materials testing results, as needed
• Support Director with moving files in existing Dropbox folders to newly organized folders according to new file organization
• Other administrative project supports as they may arise

Desired Competencies

• 3-5 years of experience in administrative support and related administrative project management
• Comfort with Microsoft Excel and building spreadsheets for basic inventory and basic budgets
• Comfort with cloud-based file storage websites like Dropbox and Google Drive
• Comfort with Microsoft Outlook email client to communicate with staff and 3rd party vendors
• Multi-tasking as all projects will progress for the entire three months
• Aptitude for collecting and presenting quantitative and qualitative information with attention to detail
• Demonstrated experience working in a multicultural environment
• Comfort with, OR INTEREST IN in learning construction-related terminology
• Strong written and verbal communication skills
• Proven ability to work in a team-oriented fashion
• Flexibility and adaptability to change with a solutions oriented approach to problem solving
• Frequent sitting, standing, walking and climbing stairs for extended periods of time around the campus intermittently as needs arise

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

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Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries.

Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

www.bhsg.com

We look forward to working with you.

Beacon Hill. Employing the Future (TM)