Executive Assistant II

Description

JOB SUMMARY :

This person will provide seamless execution of tasks, including team management and assistance with correspondence, extensive calendar coordination, meeting preparation, data entry and reporting, payment processing, recordkeeping, and management of special projects, as needed.

PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS :

• Interacts daily with senior leaders and their teams.
• Coordinates Leadership Staff Meetings and all department meetings : efficient in securing the venue / meeting room, audiovisual needs, transportation, and catering, as appropriate and coordinate any off-site activities;

provides administrative support on-site during meetings; to include meeting agenda, and minutes.

• Manages a complex, changing calendar : using MS Outlook schedules and prioritizes meetings, appointments, rooms, equipment, catering and other resources.
• Arranges travel (air, hotel, transportation) and coordinates agenda with regional staff when required.
• Analyzes, writes, and summarizes data from multiple sources : Develops letters, memoranda and reports from drafts and proofreads and reviews documents for grammatical and numerical errors.
• Prepares presentations, and other documents using MS Word, Excel and PowerPoint for various needs inclusive of meetings and program reviews.
• Directs inquiries to the appropriate team members and uses discretion on prioritization of engagement.
• Maintains confidential information and secure access to confidential company information.
• Takes and prepares notes of meetings, conferences, and similar proceedings; attends conferences to provide administrative support as directed by the leader.
• Sorts and distributes mail and packages to appropriate parties.
• Greets and assists visitors and arranges for escorts, as necessary.
• Processes expense reports and invoices.
• Gathers and arranges materials and relevant information for assigned project or person.
• Codes, compiles and files correspondences, records, documents and reports according to an established system.
• Prepare, organize, and maintain documents and files of a complex or confidential nature, track budget expenditures.
• Owns and maintains contact and information resources for leaders.

QUALIFICATIONS AND EXPERIENCE :

Minimum

High School Diploma / GED and 7 years’ experience in a related field. The right candidate could also have a different combination, such as any level degree / certification beyond a HS diploma / GED in a related discipline and 5 years’ experience;

or 9 years’ experience in a related field

• Experience directly reporting to and supporting senior executives and their respective teams
• Strong knowledge of MS Office, MS Access PowerPoint, Outlook and MS Word required
• Excellent planning, calendar management, organizational, meeting coordination and project management skills
• Excellent ability to work effectively with teams throughout organization, navigate network effectively, and gain support from peers and others within team
• Must be detail-oriented, able to develop and maintain highly efficient work environment, effectively prioritize and have time management skills
• Must have experience maintaining confidential, business, and personnel sensitive information
• Strong written, and verbal communication skills to use sound judgment to field inquiries professionally and efficiently

Preferred

• BS / BA BA or advanced degree in related discipline strongly desired (i.e., Business)
• Project management experience desired.
• Experience in telecommunications desired.
• Experience and understanding of Oracle.

About Cox Communications

Cox Communications is the largest private telecom company in America, serving six million homes and businesses. That’s a lot, but we also proudly serve our employees.

Our benefits and our award-winning culture are just two of the things that make Cox a coveted place to work. If you’re interested in bringing people closer through broadband, smart home tech and more, join Cox Communications today!

About Cox

Cox empowers employees to build a better future and has been doing so for over 120 years. With exciting investments and innovations across transportation, communications, cleantech and healthcare, our family of businesses which includes Cox Automotive and Cox Communications is forging a better future for us all.

Ready to make your mark? Join us today!

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation / wellness days, and / or PTO).

For more details on what benefits you may be offered, visit our benefits page .

Cox is an Equal Employment Opportunity employer - All qualified applicants / employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.

Statement to ALL Third-Party Agencies and Similar Organizations : Cox accepts resumes only from agencies with which we formally engage their services.

Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility.

Cox is not responsible for any fees or charges associated with unsolicited resumes.