Emergency Preparedness Coordinator

Job Description

Job Description

Title : Emergency Preparedness Coordinator

Location : 4822 N Broadway

Schedule : Hybrid, Monday to Friday 8 : 30am-5 : 00pm

Summary :

Heartland Human Care Services (HHCS) is seeking an Emergency Preparedness Coordinator to play a crucial role in safeguarding our organization and the communities we serve.

Under the guidance of the Director of Security and Emergency Response, you will plan, organize, and coordinate emergency response activities, ensuring that HHCS is always prepared for emergencies.

In this role, you will take the lead in developing, writing, and exercising emergency response plans, collaborating with the HHCS Safety Team to enhance preparedness across all areas.

You will conduct needs assessments, provide vital training, and ensure our teams are well-versed in emergency protocols.

Additionally, you will oversee incident reporting for ORR-funded programs, ensuring accurate and timely documentation through our online platform.

This is a unique opportunity to be a key figure in HHCS’ mission to protect and support our communities in times of crisis.

If you’re passionate about creating comprehensive safety strategies and leading emergency response efforts, we invite you to apply and be part of a dedicated team committed to safety and preparedness.

Why Join Us :

• Make a Difference : Be a part of an organization that is deeply committed to creating positive change in the lives of individuals and communities.
• Professional Growth : Take on a leadership role where you can develop and implement asset management systems, supervise a dedicated team, and contribute to ongoing education initiatives.
• Comprehensive Benefits : Enjoy a range of benefits, including medical, dental, vision insurance, 401(k) match, paid maternity and paternity leave, commuter benefits, student loan assistance, and more.

Our Benefits :

• Medical insurance. BCBS PPO, EPO, and HSA Plans
• Dental insurance.
• Vision insurance.
• 401(k) 3% Employer Contribution.
• Paid maternity leave.
• Paid paternity leave.
• Commuter benefits.
• Student loan assistance.
• Tuition assistance.
• Disability insurance
• FSA Spending Account
• Life Insurance
• Employee Assistance Program
• Special Vendor Discounted Offerings on Travel, Amusement Parks, etc.

Duties & Responsibilities

• Prepare, update and exercise HHCS emergency preparedness plans, policies and procedures.
• Collaborate with other stakeholders, including but not limited to, the Chicago Fire Department, the Chicago Police Department and emergency management resources, to maintain and update HHCS’ emergency plans and to develop and implement comprehensive emergency preparedness and safety drills.
• Represent HHCS in local, regional, and state-level emergency preparedness committees and groups.
• Develop, organize, and coordinate in-house emergency preparedness trainings and exercises.
• Prepare reports as identified related to HHCS’ emergency preparedness activities and operations which can include after action item, safety drills and other reporting as needed.
• Conduct Internal Emergency Preparedness planned and unannounced audits to assure compliance with CARF standards, OSHA regulations and other regulatory body requirements.
• Conduct and participate in table-top and functional exercises to test effectiveness of HHCS’ emergency response plans as appropriate.
• Communicate regularly with HHCS’ Safety Team, co-workers and community partners.
• Promote Emergency Preparedness across HHCS through outreach, education and trainings.
• Assist the ORR programs in inputting data and information into the HHCS incident reporting online system
• Assist in follow up actions, reviews, evaluations and investigations on emergency preparedness, safety and incident reporting matters

Qualifications :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual must have ongoing access to dependable and timely transportation to all daily work site assignments.

Education and Experience :

Bachelor’s Degree required; 3 to 5 years’ experience preferred working in Emergency Preparedness or other related field promoting agency preparation for emergency situations or other comparable experiences to successfully perform duties and responsibilities of classification.

Emergency Preparedness Coordinator should have experience in the following :

• Planning : Preparing emergency plans and procedures for organization and ensuring programmatic compliance
• Coordinating and facilitating safety and emergency preparedness drills
• Directing emergency response drills and tabletop exercises
• Providing emergency preparedness training at all sites
• Developing, distributing and maintaining emergency communication protocols and documentation Certifications / Licenses : Emergency Preparedness Coordinator should be cognizant of all State, Federal and Local Emergency Preparedness Mandates, regulations and OSHA Standard

Certifications / Licenses :

Emergency Preparedness Coordinator should be cognizant of all State, Federal and Local Emergency Preparedness Mandates, regulations and OSHA

Standards Knowledge / Skills / Abilities (K / S / A) :

• Ability and comfortability working with people of varying socioeconomic backgrounds.
• Excellent communication skills. Strong networker, convener, relationship builder and communicator with experience collaborating with diverse work teams and stakeholders.
• Demonstrated ability to handle confidential and sensitive information possessing skills to handle situations in a professional and diplomatic manner.
• A high degree of collaboration and emotional intelligence, self-motivation, and analytical ability.
• Proficiency in Microsoft Office, Internet Explorer, Outlook / Exchange; Windows operating systems; and other software routinely used by Heartland Human Care Services.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

• Ability to work independently and remain self-motivated with minimal direct supervision.
• Strategic thought partnership and consultancy skills.

Work Arrangement :

This role requires the Emergency Preparedness Coordinator to work onsite. The Emergency Preparedness Coordinator will be assigned a worksite and may periodically be provided a hybrid work schedule.

The Emergency Preparedness Coordinator is expected to meet for onsite and in person meetings and activities when needed or at the request of others.

In-person meetings may be required on a regular basis (daily, weekly, monthly, etc.).

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.
• Each program site operates on a 24 / 7 basis, 365 days per year. To meet both the needs of our participants and contractual obligations, employees are required to be flexible in regard to scheduling and work location.
• Program sites are located throughout the Chicago area, including the North and South sides of Chicago, as well as the suburbs.

Employees may be required to report to any one of our locations on a temporary or permanent basis.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk and hear.
• The employee is regularly required to sit, stand and walk.
• The employee must be able to stoop, kneel and / or crawl.
• The employee is regularly required to use hands to key, handle, or feel and reach with hands and arms.
• The employee must occasionally lift and / or move items that are at least 25 pounds.
• The employee must have unrestricted ability to provide physical restraint.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

Equal Opportunity Employer Statement

Heartland Human Care Services makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.