Office Administrator

Office Administrator

• Administrative Support
• Boise
• Job ID : 18868

Your vision is ambitious. Just like ours.

Our people are our success. As one of us, you will contribute to engineering excellence for the high-tech markets of the future, including semiconductors, batteries, pharmaceuticals, biotechnology, and data centers.

At Exyte, you will be part of a global community of challenge seekers who are ambitious and passionate about innovation.

Together, we will build on our company’s long history and keep on leading the way to a better world.

Discover your exciting role

The Office Administrator will oversee daily operations to ensure the office runs smoothly in a fast-paced environment. The ideal candidate will be a proactive and organized individual with a positive attitude, capable of multitasking, and providing excellent customer service.

This role requires two to three years of front desk or customer service experience, with a strong ability to work effectively as part of a team.

Explore your tasks and responsibilities

• Greet visitors, manage lobby access, and monitor building safety.
• Handle routine tasks such as running the dishwasher, monthly refrigerator cleanout, and updating the office phone directory.
• Act as the main point of contact for employee inquiries, provide administrative support to visiting executives, new hires, and other visitors.
• Manage conference room bookings in Outlook and coordinate meeting logistics including AV setup, WebEx, catering, and materials.

Collect and distribute mail, sign for deliveries, and prepare outgoing shipments via USPS and FedEx.

• Oversee new hire onboarding processes, including assembling welcome kits, conducting facility tours, and ordering business cards.
• Maintain the office purchasing card, reconcile expenses monthly, and oversee supplies for the office, kitchen, and copy room.
• Serve as a Safety Committee member, leading emergency responses and providing administrative support.
• Send out office-wide alerts, announcements, and communications regarding weather concerns, events, and more.
• Order catering and assist with logistics for in-office meetings and events, encourage participation in HR and Marketing events.
• Coordinate with property management or the Facilities Manager for maintenance and repair requests, ensuring the office remains professional and well-maintained.
• Assist with employee exit processes, collect keys and access cards, and ensure labor law postings are current.

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job.

It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job.

Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time.

The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Exyte Group.

Show your expertise

• High School Diploma or GED required
• 2-3 years of front desk or customer service experience, preferably in a fast-paced office environment.
• Strong organizational and multitasking abilities.
• Able to manage multiple tasks simultaneously in a dynamic environment.
• Strong verbal and written communication skills.
• Fosters a positive work environment and collaborates effectively with colleagues.
• Prioritizes tasks efficiently and meets deadlines.
• Skilled in Microsoft Office Suite and office database management.
• High level of accuracy in all tasks.
• Delivers excellent service to both internal and external clients.
• Comfortable managing office budgets, tracking expenses, and handling supply orders.
• Capable of coordinating and executing office projects or events.

Non-Solicitation : We are not currently accepting third-party agency candidates for this position. Any agency candidate submitted to any employee of Exyte may be contacted by Exyte without obligation to the third party agency.

Contact

Myesha D.

Exyte is an Equal Employment Opportunity employer and is committed to equal opportunity and equal treatment. Therefore, Exyte Group provides equal employment opportunities to all qualified applicants regardless of ancestry, gender, sexual orientation, gender identity, race, color, religion, protected veteran or disability status, or genetic information.