Executive Assistant

Job Description

Job Description

Do you believe in the power of innovation to change the world? At Activation Capital, our mission is to foster high-growth entrepreneurship for the Commonwealth of Virginia, translating science and technology into world-changing companies.

We are a self-sustaining, mission-driven organization at an inflection point in our growth.

ROLE

The Executive Assistant role, providing high-level administrative support to our executive team, is critical to ensuring smooth day-to-day operations as we grow and scale our efforts.

The Executive Assistant will manage a variety of administrative tasks, including scheduling, managing communications, coordinating meetings, and handling special projects.

The ideal candidate is a proactive, resourceful professional who can handle competing priorities with grace and efficiency.

This full-time, salaried position offers attractive benefits and requires in-office attendance in Richmond, Virginia. Work hours are Monday through Friday, 8 AM to 5 PM.

Activation Capital is aligned with UN Sustainable Development Goals targeting Gender Equality, Decent Work & Economic Growth, Industry, Innovation & Infrastructure, and Reduced Inequalities .

The organization values collaboration, impact, agility, inclusion, entrepreneurial thinking, and future-focus. Learn more at www.activation.capital!

RESPONSIBILITIES

• Manage complex calendars and schedules for the executive team, ensuring optimal time management, communication and prioritization.
• Answer phones, manage email correspondence, and serve at the front desk as the first point of contact for inquiries.
• Receive and distribute mail, packages, and other materials as needed.
• Assist in the preparation of reports, presentations, and other documents for internal and external stakeholders.
• Coordinate and support meetings and events, including setup, breakdown, and logistical management.
• Liaise with vendors, partners, and team members to ensure smooth operations.
• Handle confidential information with discretion and professionalism.
• Support departmental improvement initiatives and other special projects as needed.

Also, includes other duties not otherwise specified.

QUALIFICATIONS & EXPERIENCE

• Proven experience as an Executive Assistant or similar role, supporting C-suite executives.
• Strong organizational and multitasking abilities, with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (G Suite).
• Ability to solve problems efficiently and independently.
• Demonstrated ability to handle high-pressure situations while maintaining professionalism and a collegial attitude.
• Interest or experience in entrepreneurship, eco-system development, or real estate is a plus.
• Experience with data analysis and report creation is an advantage.

Offer of employment is contingent upon successfully completing pre-employment background screening and professional references.

Competitive Salary & Rich Benefits Package including health, dental, life & AD&A, LTD, STD, LTC, FMLA, paid holidays, paid time off, retirement with matching contributions.

Professional development reimbursement and work-life balance / flex schedule opportunity.

About Activation Capital

Activation Capital, located in Richmond, VA, is an independent authority of the Commonwealth of Virginia dedicated to growing life sciences and advanced technology startups.

We connect innovators, entrepreneurs, and stakeholders to drive the growth of Central Virginia's innovation ecosystem. We provide office and lab space, connect entrepreneurs with resources, and build physical and digital infrastructure to foster education and networking opportunities for tech entrepreneurs.

For more information, visit http : / / www.activation.capital.

Equal Employment Opportunity

Activation Capital is an equal opportunity employer and does not discriminate based on race, sex, age, national origin, religion, physical or mental disability / handicap, marital status, veteran status, sexual orientation, or any other basis prohibited

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